PUBLIC INFORMATION CAMPAIGN AD HOC COMMITTEE
The Public Information Campaign (PIC) Ad Hoc Committee met on November 29, 2007, at 9:45 a.m. in the Council Lounge, Regional Administrative Headquarters, 10 Peel Centre Drive, Brampton.
E. Kolb, G. Carlson, A. Groves, C. Parrish, J. Sanderson, A. Thompson
D. Szwarc, Chief Administrative Officer; R. K. Gillespie, Commissioner of Corporate Services and Regional Solicitor; J. Menard, Executive Director, Human Services; C. Clifford, Director, Strategic Initiatives; M. Hood, Director, Communication Services; E. Zamparo, Manager, Financial Policy and Strategic Analysis, Finance; A. Warren, Manager, Strategic Policy; C. Thomson, Committee Clerk
Chaired by Councillor Parrish
1. DECLARATIONS OF CONFLICTS OF INTEREST - Nil
2. APPROVAL OF AGENDA
That the agenda for the November 29, 2007 Public Information Campaign Ad hoc Committee meeting, be approved.
3. DELEGATIONS/PRESENTATIONS - Nil
4. COMMUNICATIONS - Nil
a) Phase Three of the Public Information Campaign and Wrap-Up Report (Oral)
Discussion led by Carolyn Parrish, Chair, Public Information Campaign Ad hoc Committee (PIC)
Councillor Parrish advised that congratulatory letters, signed by Regional Chair Kolb, were sent to all Members of Provincial Parliament after the provincial election, and letters were also sent to the members of the new Provincial Cabinet and the Parliamentary Assistants.
The Devon Group is pursuing meetings with the new cabinet members and a meeting has been scheduled for December 18th with Jim Watson, Minister of Municipal Affairs and Housing. It is expected that meetings with other Ministers will take place in the New Year.
Councillor Parrish stated that overall she was very pleased with the success of the campaign noting that it was very focussed and well thought out.
Councillor Parrish thanked the members of the Public Information Campaign (PIC) Ad hoc Committee and the staff who have supported the work of the Committee. She noted that reference binders for the members of the Committee will be prepared that will include all reports, presentations and minutes of the PIC meetings.
Marilyn Hood, Director, Communication Services advised that the costs for the production and distribution of the newsletter to all households were higher than previously reported, as the cost for Canada Post distribution was omitted. She advised that the final expenditure was within the Committee’s approved budget.
Councillor Parrish suggested that, in the future, if newsletters are to be circulated to all households, spot checks should be done in all wards to ensure their timely delivery.
6. OTHER BUSINESS - Nil
The meeting adjourned at 9:51 a.m.