THE REGIONAL MUNICIPALITY OF PEEL

AUDIT COMMITTEE

M I N U T E S    AC-2014-1


The Audit Committee met on Thursday, February 6, 2014, at 9:40 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Suite A, Brampton.

Members Present:
C. Fonseca*; E. Kolb*; J. Sanderson; R. Starr; A. Thompson; R. Whitehead
 
Members Absent:
Nil
Also Present:
D. Szwarc, Chief Administrative Officer; D. Labrecque, Commissioner of Public Works; J. Macintyre, Acting Commissioner of Employee and Business Services; A. Persaud, Director, Internal Audit; K. Lockyer, Regional Clerk and Director of Clerk's; H. West, Committee Clerk; S. Valleau, Legislative Assistant

_______________________________
* See text for arrivals
¨See text for departures


Chaired by Councillor Whitehead.


1. DECLARATIONS OF CONFLICTS OF INTEREST
- Nil


2. APPROVAL OF AGENDA

RECOMMENDATION AC-1-2014:

That the agenda for the February 6, 2014 Audit Committee meeting, be approved.


3. DELEGATIONS
- Nil


4. REPORTS

a) 2014 Internal Audit Risk Based Work Plan
Presentation by Anil Persaud, Director, Internal Audit

Received

RECOMMENDATION AC-2-2014:

That the 2014 Work Plan as outlined in Appendix I to the report of the Director, Internal Audit, dated January 15, 2014, titled "2014 Internal Audit Risk Based Work Plan" be approved.

Councillor Fonseca arrived at 9:42 a.m.
Regional Chair E. Kolb arrived at 9:46 a.m.

A copy of the presentation is available from the Office of the Regional Clerk.

Anil Persaud, Director, Internal Audit provided an overview of the 2014 Risk Based Internal Audit Work Plan, the 2014 Integrated Risk Management Work Plan and highlighted some of the 2014 initiatives.

In response to a question asked by Councillor Starr, Anil Persaud responded that Internal Audit staff does meet with staff of other municipalities to discuss best practices. He undertook to provide a report to a future Audit Committee meeting on examples of the best practices shared.

  b) 2014 Integrated Risk Management Work Plan
RECOMMENDATION AC-3-2014:

That the 2014 Integrated Risk Management Work Plan, attached as Appendix I to the report of the Director, Internal Audit, dated December 6, 2013, titled "2014 Integrated Risk Management Work Plan", be approved.
  c) Internal Audit Division - 2013 Client Survey Results

Received

  d) Integrated Risk Management Activities - 2013
Presentation by Michelle Morris, Advisor, Integrated Risk Management

Received

A copy of the presentation is available from the Office of the Regional Clerk.

Michelle Morris, Advisor, Integrated Risk Management provided an overview of the Integrated Risk Management (IRM) program, noting the 2013 highlights including strategic projects, operational projects, program advancement; and she identified the next steps for IRM.

In response to a question asked by Councillor Fonseca, Michelle Morris informed that future reports for IRM will include graphic representation of results.

Regional Chair Kolb raised concern for the Region of Peelís employment growth versus population growth and how to identify the type of employment that will be needed during the next 40 years. He requested that Internal Audit staff assist staff with the development of a strategic analysis for future growth management. The Director of Internal Audit undertook to discuss the issue with staff.

  e) Audit of the Waste Management Performance Management Framework
Presentation by Jennifer Weinman, Manager, Internal Audit; and Norm Lee, Director, Waste Management

Received

A copy of the presentation is available from the Office of the Regional Clerk.

Jennifer Weinman, Manager, Internal Audit provided an overview of the Waste Management Audit and summarized the audit observations. Norm Lee, Director, Waste Management, provided the management response to the observations including a performance management framework and a stakeholder communication strategy.

Councillor Sanderson suggested that a score card be created to evaluate waste management contractors, to assist in monitoring their performance. Norm Lee undertook to review the suggestion with staff.


5. COMMUNICATIONS
- Nil


6. IN CAMERA MATTERS
- Nil


7. OTHER BUSINESS
- Nil


8. NEXT MEETING

The next meeting date of the Audit Committee is scheduled for Thursday, April 17, 2014 at 9:30 a.m., Regional Administrative Headquarters, Council Chamber, 5th floor, 10 Peel Centre Drive, Suite A, Brampton, ON.

Please forward regrets to Helena West, Committee Clerk, (905) 791-7800, extension 4697 or helena.west@peelregion.ca.


9. ADJOURNMENT

The meeting adjourned at 10:36 a.m.