THE REGIONAL MUNICIPALITY OF PEEL

AUDIT COMMITTEE

M I N U T E S    AC-2013-1 


The Audit Committee met on Thursday, February 7, 2013, at 9:34 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Suite A, Brampton.

Members Present:
C. Fonseca; E. Kolb; J. Sanderson; R. Starr; R. Whitehead
 
Other Regional Councillors Present:
A. Thompson
Members Absent:
Nil
Also Present:
D. Szwarc, Chief Administrative Officer; N. Trim, Chief Financial Officer and Commissioner of Corporate Services; D. Labrecque, Commissioner of Public Works; J. Menard, Commissioner of Human Services; J. Smith, Commissioner of Health Services; Dr. D. Mowat, Medical Officer of Health; J. Weinman, Acting Director, Internal Audit; K. Lockyer, Regional Clerk; H. West, Committee Clerk; J. Schwartz, Acting Legislative Assistant

_______________________________
* See text for arrivals
¨See text for departures


Chaired by Councillor R. Whitehead



1. ELECTION OF CHAIR AND VICE-CHAIR

RECOMMENDATION AC-1-2013:

That Councillor Whitehead be elected Chair of the Audit Committee for a term ending November 30, 2014, or until a successor is appointed by Regional Council;

And further, that Councillor Starr be elected Vice Chair of the Audit Committee, for a term ending November 30, 2014, or until a successor is appointed by Regional Council.

 

2. DECLARATIONS OF CONFLICT OF INTEREST - Nil

 

3. APPROVAL OF AGENDA

RECOMMENDATION AC-2-2013:

That the agenda for the February 7, 2013 Audit Committee meeting, be approved.

 

4. DELEGATIONS - Nil

 

5. REPORTS

a) Audit of Communicable Diseases Division

Received

b) Ontario Works Audit
Presentation by Jennifer Weinman, Acting Director, Internal Audit and Stella Danos-Papaconstantinou, Director, Client Relationships

Received

A copy of the presentation is available from the Office of the Regional Clerk.

Jennifer Weinman, Acting Director, Internal Audit provided an overview of the Ontario Works Audit which assessed whether the objectives of the Ontario Works program are being met and effectively managed relating to: 1) training and employment supports available to Ontario works clients; and 2) controls in place to ensure clients receive the correct income and support benefits. She stated that processes and controls are working efficiently for accurate payment of benefits noting that the framework for assessing training and employment programs and fraud allegation investigation procedures can be improved.

Stella Danos-Papaconstantinou, Director, Client Relationships provided information on management’s response to the audit, stating that the Term of Council Priority #8 is to review the core services delivered by Human Services and that the employment services, fraud investigation, eligibility and outcome based performance matrix is part of the scope for the review.

Discussion occurred regarding the statistics of fraudulent cases, provincial monitoring, the risk management approach and the Human Services review regarding client eligibility.

Regional Chair Kolb requested the Commissioner of Human Services to set up an education session for Members of Council to demonstrate how the Ontario Works eligibility system works.

Councillor Fonseca inquired how much of staff time is spent responding to questions and complaints from residents about Ontario Works recipients, as opposed to focusing on the needs of Ontario Works clientele. Stella Danos-Papaconstantinou responded that a business review on eligibility is forthcoming and undertook to evaluate staff time spent in response of complaints, as part of the review.

c) Integrated Risk Management Activities 2012
Presentation by Michelle Morris, Manager, Internal Audit

Received

A copy of the presentation is available from the Office of the Regional Clerk.

Michelle Morris, Manager, Internal Audit provided an overview of the Integrated Risk Management Activities including: highlights of the Audit Committee Charter; Internal Audit responsibilities; the foundational activities (risk management policy, framework and categories); risk assessment/control design process; risk assessments for Peel Art Gallery, Museum and Archives (PAMA), Environmental control – Laboratory Services; Advisory services provided to Paramedic Services, Public Works, review of the Financial Control By-law and Term of Council Priorities.

d) Internal Audit Division – 2012 Client Survey Results

Received

In response to a question from Councillor Starr, Jennifer Weinman stated that 45 Directors and Managers had received the voluntary survey with a 45 per cent response rate. Councillor Whitehead suggested that future surveys be made mandatory for management to complete as it is critical to receive feedback.

Councillor Whitehead thanked Internal Audit staff for the quality of the reports provided to the Audit Committee meeting.

 

6. COMMUNICATIONS - Nil

 

7. IN CAMERA MATTERS - Nil

 

8. OTHER BUSINESS - Nil

 

9. NEXT MEETING

The next meeting of the Audit Committee is scheduled for April 18, 2013, at 9:30 a.m., Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Suite A, Brampton.

Please forward regrets to Helena West, Committee Clerk, (905) 791-7800, extension 4697 or helena.west@peelregion.ca.

 

10. ADJOURNMENT

The meeting adjourned at 10:38 a.m.