THE REGIONAL MUNICIPALITY OF PEEL

AUDIT COMMITTEE

M I N U T E S    AC-2012-1 


The Audit Committee met on Thursday, February 2, 2012, at 9:38 in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Suite A, Brampton.

Members Present:
   C. Fonseca*; R. Starr; A. Thompson; J. Tovey, designate for C. Fonseca; R. Whitehead
Members Absent:
   E. Kolb, due to vacation; E. Moore, due to vacation
Other Regional Councillors Present:
  J. Tovey, designate for C. Fonseca
Alos Present:
  D. Szwarc, Chief Administrative Officer; N. Trim, Chief Financial Officer and Commissioner of Corporate Services; D. Labrecque, Commissioner of Public Works, J. Smith, Commissioner of Health Services; P. Wallis, Director, Internal Audit; C. Reid, Regional Clerk; H. West, Committee Clerk

_______________________________
* See text for arrivals
¨See text for departures

Chaired by Councillor R. Whitehead.


1.
DECLARATIONS OF CONFLICT OF INTEREST - Nil


2. APPROVAL OF AGENDA

RECOMMENDATION AC-1-2012:

That the agenda for the February 2, 2012 Audit Committee meeting, be approved.


3. DELEGATIONS
- Nil


4. REPORT

a) Public Works Community Programs Funding Audit
Presentation by Jennifer Weinman, Manager, Internal Audit and Shaun Hewitt, Director, Operations Support

Received

A copy of the presentation is available from the Office of the Regional Clerk.

Jennifer Weinman, Manager, Internal Audit provided an overview of the Public Works Community Programs Funding Audit, highlighting the audit objectives, observations made and the next steps. Shaun Hewitt provided an overview of the management response to the observations made as a result of the audit.

b) Peel Housing Corporation Audit
Presentation by Jennifer Weinman, Manager, Internal Audit; Joan Kaczmarski, Director, Service System Management; and Muliwa Mwarigha, Director, Residential Property Management

Received

A copy of the presentation is available from the Office of the Regional Clerk.

Joan Kaczmarski, Director, Service System Management provided background information regarding the housing timelines and transition of Public Housing responsibilities between the Federal, Provincial and Regional governments. Jennifer Weinman, Manager, Internal Audit provided an overview of the Peel Housing Corporation audit highlighting the audit objective; audit scope; governance structure and observations made. Muliwa Mwarigha, Director, Residential Property Management provided an overview of the management response to the observations made as a result of the audit, highlighting the governance structure, the proposed Task Force and future strategic focus for Peel Housing Corporation.

Councillor Starr inquired if there are different models of governance for Housing Corporations. Joan Kaczmarski responded that The Business Corporations Act requires a minimum of three directors, and she suggested that 10-12 members may be ideal. Muliwa Mwarigha stated there is an opportunity for the Task Force to review objectives to determine what type of skills are needed on the Board of Directors. He noted that there are two basic types of models for Housing Corporation Board of Directors: 1) The Corporation consisting of the governance owner, being Members of Regional Council; or 2) The Corporation consisting of an independent Board of Directors with participation of the owner, being Members of Council.

Councillor Fonseca arrived at 9:58 a.m.

Councillor Starr inquired if Internal Audit staff review cost savings during the audit process. Jennifer Weinman responded there are different steps taken during the audit process; the first being to ensure there are strong business objectives. Once the business objectives are established, a further audit is executed to review controls to mitigate risks, effectiveness and efficiencies. Once the Housing Corporation objectives have been established, a further audit will review the efficiency controls.

Councillor Fonseca inquired if a Tenant Annual Review report will be presented to the Peel Housing Corporation, Audit Committee or to Regional Council. Muliwa Mwarigha responded that the tenant review process was initiated through the Human Services department and is being conducted by the Integrated Business Support and Residential Property Management Divisions. It was anticipated that the tenant review would form part of an overall business report, however a separate report could be brought to a Peel Housing Corporation meeting.

Committee Chair Whitehead referred to the need for the Board of Directors to have an appeal mechanism to review declined housing applications.

Councillor Whitehead raised concern of the anticipated population growth rate in the Region of Peel increasing the need for subsidized housing. He noted that housing intensification will require mixed housing ratios and this will need to be addressed by the Task Force.

David Szwarc, Chief Administrative Officer (CAO) responded to Councillor Whitehead’s statements, noting that the Task Force will focus on the governance of Peel Housing Corporation and the management of the Board of Directors. With regard to the issue of subsidized housing, this is a role of Council as the system manager and he suggested that a Committee of Council could be considered to review system management of housing and human services. He stated that the Commissioner of Human Services is working with area municipal staff regarding the development of housing mixes.

c) 2012 Internal Audit Risk Based Work Plan
Presentation by Paul Wallis, Director, Internal Audit

Received

RECOMMENDATION AC-2-2012:

That the 2012 Work Plan, as outlined in the report of the Director, Internal Audit, dated January 4, 2012, titled “2012 Internal Audit Risk Based Work Plan”, be approved.

A copy of the presentation is available from the Office of the Regional Clerk.

d) Internal Audit Division – 2011 Client Survey Results

Received

e) Internal Audit Division – 2011 Audit Committee Interview Results

Received


5. COMMUNICATIONS - Nil


6. IN CAMERA MATTERS
- Nil


7. OTHER BUSINESS
- Nil


8. NEXT MEETING

The next meeting of the Audit Committee is scheduled for Thursday, April 19, 2012, at 9:30 a.m., Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Suite A, Brampton.

Please forward regrets to Helena West, Committee Clerk, (905) 791-7800, extension 4697 or helena.west@peelregion.ca.


9. ADJOURNMENT

The meeting adjourned at 11:04 a.m.