THE REGIONAL MUNICIPALITY OF PEEL

AUDIT SUBCOMMITTEE

M I N U T E S      ASC-2009-1


The Audit Subcommittee met on February 26, 2009, at 8:30 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Brampton.

 
Members Present:
C. Corbasson; E. Kolb; G. Miles * ; R. Paterak; A. Thompson; R. Whitehead
 
 
Members Absent:
Nil
 
 
Also Present:
D. Szwarc, Chief Administrative Officer; N. Trim, Acting Chief Financial Officer and Commissioner of Corporate Services; D. Labrecque, Commissioner of Environment, Transportation and Planning Services; K. Gillespie, Commissioner of Employee and Business Services; J. MacCrae, Director, Integrated Business Support; B. Wilson, Director, Internal Audit; H. West, Committee Clerk

_______________________________
* See text for arrivals
¨See text for departures

Regional Chair Kolb presided.


1. ELECTION OF CHAIR AND VICE-CHAIR

RECOMMENDATION ASC-1-2009:

That Councillor Whitehead be appointed Chair of the Audit Subcommittee for the term ending November 30, 2010, or until a successor is appointed.

Councillor Miles arrived at 8:35 a.m.

RECOMMENDATION ASC-2-2009:

That Councillor Miles be appointed Vice-Chair of the Audit Subcommittee for the term ending November 30, 2010, or until a successor is appointed.

Councillor Whitehead assumed the Chair.


2. DECLARATIONS OF CONFLICTS OF INTEREST - Nil

 

3. APPROVAL OF AGENDA

RECOMMENDATION ASC-3-2009:

That the agenda for the February 26, 2009 Audit Subcommittee meeting be approved.


4. DELEGATIONS/PRESENTATIONS

a) Chair and Vice-Chair of the Audit Subcommittee, Presenting the Government Finance Officers Association (GFOA) Canadian Award to Norma Trim, Acting Chief Financial Officer and Commissioner of Corporate Services; Monique Hynes, Acting Director, Corporate Finance and Mike Grey, Acting Manager, Accounting, in Recognition of Region of Peel’s Excellence in Government Accounting and Financial Reporting

Received

Councillor Whitehead announced that the Canadian Award is an award of excellence given to organizations which excel in accounting principles. The award is presented in recognition of comprehensive annual reporting which demonstrates the spirit of transparency and full disclosure. This is the 7th consecutive award presented to staff of the Region of Peel and Councillor Whitehead provided congratulations on this outstanding achievement.


5. REPORTS

a) 2008 Disposal Report

Received

b) 2008 Internal Audit Work Plan Budget vs Actual Time Report

Received

c) Results of the 2008 Audit Effectiveness Surveys

Received

Councillor Paterak questioned why some of the results of the survey provided a low effectiveness rating. Beate Wilson, Director of Internal Audit responded that the Audit Effectiveness Survey is an internal customer satisfaction survey tool utilized to determine how process-improvements can be made by Internal Audit. The survey captured an audit client comment that the Audit report did not provide sufficient context and that it emphasized negative findings versus positive findings of the audit. It was also noted that the Audit report did not consider the ability to implement the recommendations. However, the audit clients confirmed that the report was of value to them and would assist in improving business processes. Beate Wilson identified that the Audit Effectiveness Survey tool is being reviewed to develop a more objective questionnaire.

Councillor Whitehead asked if the differences contained in the audit have been resolved with the client. Beate Wilson responded that all management action plans have been put in place. A report will come forward to the Audit Subcommittee in June, 2009 to advise how the recommendations were implemented.

d) Tangible Capital Asset Accounting Project Update

Received

e) Corporate Asset Management - Update on the Development of Asset Hierarchies

Received


6. COMMUNICATIONS - Nil


7. IN CAMERA MATTERS - Nil


8. OTHER BUSINESS - Nil


9. NEXT MEETING

Thursday, April 23, 2009
8:30 a.m. - 9:30 a.m.
Regional Administrative Headquarters
Council Chamber, 5th Floor,
10 Peel Centre Drive, Suite A
Brampton, Ontario


10. ADJOURNMENT

The meeting adjourned at 8:47 a.m.