THE REGIONAL MUNICIPALITY OF PEEL

AUDIT SUBCOMMITTEE

M I N U T E S      ASC-2007-2


The Audit Subcommittee met on April 19, 2007, at 8:32 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Dr., Brampton.

Members Present: C. Corbasson, E. Kolb, R. Paterak, R. Whitehead
     
Members Absent:   G. Miles, due to other municipal business
     
Also Present:   K. Ward, Acting Chief Administrative Officer; R.K. Gillespie, Commissioner of Corporate Services and Regional Solicitor; D. Labrecque, Treasurer and Commissioner of Finance; M. Zamojc, Commissioner of Public Works; B. Wilson, Director, Internal Audit; Dr. D. Mowat, Medical Officer of Health; K. Travers, Associate Partner, KPMG; C. Thomson, Legislative Specialist, Legislative Services

Chaired by Councillor R. Whitehead


1. DECLARATIONS OF CONFLICTS OF INTEREST - Nil


2. APPROVAL OF AGENDA

RECOMMENDATION ASC-4-2007:

That the agenda for the April 19, 2007 Audit Subcommittee meeting be approved.


3. DELEGATIONS/PRESENTATIONS - Nil


4. REPORTS

a) 2006 Region of Peel Audited and Consolidated Financial Statements

Received

Kevin Travers, Associate Partner, KPMG commended the Region of Peel for completing the audit process by February 23, 2007 noting that many municipalities are still working through their audits.

b) KPMG 2006 Audit Findings Report and Management Letter

Received

Kevin Travers, Associate Partner, KPMG noted that the significant matters identified within the audit findings report and the Management Letter were not indicative of serious control weaknesses and that in all instances, the response from Management was satisfactory and all adjustments have been recorded.

c) Peel Housing Corporation Audited 2006 Financial Statements

Received

d) KPMG 2006 Management Letter and Audit Findings Report for Peel Housing Corporation

Received

Kevin Travers, Associate Partner, KPMG noted there were no uncorrected differences within the audit findings report for the Peel Housing Corporation and no Management Letter points to report. He further commended the General Manager of Peel Living and his staff for their cooperation.

e) 2006 Internal Audit Work Plan Budget versus Actual Time Report

Received

f) Internal Audit Risk Based Work Plan 2007 to 2009

Received

Beate Wilson, Director, Internal Audit advised that the Internal Audit Work Plan 2007 to 2009 reflects the current organizational structure and noted the re-organization would not significantly impact the nature of the audit work.

Regional Chair Kolb noted that new rules regarding the disposal of glass and wine/liquor bottles may have an impact on the Waste Management audit. The Director, Internal Audit indicated the issue would be taken under advisement however, they are still in the very early planning stage of the Waste Management audit.

g) Purchasing By-law Review
Presentation by James Macintyre, Manager, Purchasing

Received

The Chair of the Audit Subcommittee extended his appreciation to the Manager of Purchasing and his staff for the good work they do and their demonstrated integrity.

h) Peel Housing Corporation Financial Control By-law

Received


5. COMMUNICATIONS - Nil


6. SCHEDULE OF FUTURE MEETINGS

NEXT MEETING

May 3, 2007
8:30 a.m. - 9:30 a.m.
Regional Administrative Headquarters
Council Chamber, 5th Floor
10 Peel Centre Dr.
Brampton, Ontario


7. OTHER BUSINESS - Nil


8. ADJOURNMENT

The meeting adjourned at 9:02 a.m.