THE REGIONAL MUNICIPALITY OF PEEL

AUDIT SUBCOMMITTEE

M I N U T E S      ASC-2005-6


The Audit Subcommittee met on December 8, 2005, at 8:35 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Dr., Brampton.

Members Present: N. Iannicca, E. Kolb, G. Miles, R. Paterak, N. Stewart
     
Members Absent:   Nil
     
Also Present:   D. Szwarc, Acting Chief Administrative Officer; D. Labrecque, Treasurer and Commissioner of Finance; M. Zamojc, Commissioner of Public Works; S. Hewitt, Director, Business and Information Services, Public Works; J. MacCrae, Director of Finance, Housing and Property; B. Wilson, Director, Internal Audit; L. Button, Peel Regional Police; K. Travers, KPMG; E. Oldman, KPMG; J. Payne, Acting Manager, Legislative Services


Chaired by Councillor N. Stewart


1. DECLARATIONS OF CONFLICTS OF INTEREST


2. APPROVAL OF AGENDA

RECOMMENDATION ASC-8-2005:

That the agenda for the December 8, 2005, Audit Subcommittee meeting be approved.


3. DELEGATIONS/PRESENTATIONS


4. REPORTS

a) Peel Regional Police Computer Services, Information Technology Procurement Practices

Received

Beate Wilson, Director of Internal Audit, provided an overview of the audit findings from the review of the procurement process for Peel Regional Police computer services. She indicated that of the 11 recommendations in the report, eight have been implemented, representing an approximate 75 per cent implementation rate in the Management Action Plan. A strong working relationship between the Region of Peel and the Peel Regional Police was recognized. Management of both organizations are working together cooperatively and have jointly developed improved processes such as the revival of the Region of Peel/Peel Regional Police Systems Liaison Committee.

b) KPMG Audit Planning Report for the Year Ending December 31, 2005

Received

Kevin Travers informed the members of the Committee about the recent staffing changes at KPMG. He advised the Committee that he is now the Associate Partner at KPMG, taking over the duties of Ian Murray. Ian Murray has assumed the role of Engagement Quality Control Partner and he will continue to be involved in meetings and as a resource, when required. Kevin Travers introduced Erin Oldman, his successor as the Engagement Manager, noting her qualifications and municipal experience.

Kevin Travers provided a brief summary of the KPMG Audit Planning Report for the year ending December 31, 2005. He stated that there are minor changes in accounting standards, however, there are no new pronouncements affecting the municipal sector.

c) KPMG 2004 Management Letter for Peel Housing Corporation

Received

Jeff MacCrae, Director of Finance, Housing and Property, informed the Committee that the Management Letter for Peel Housing Corporation (PHC) was prepared at the request of the PHC Board of Directors. No significant internal control concerns were observed during the external audit process.

d) Current Status of Actions Taken as a Result of the 2003 and 2004 External Audit Management Letters

Received

Beate Wilson, Director of Internal Audit, provided a brief summary of the status of actions taken by Regional departments as a result of the 2003 and 2004 External Audit Management Letters, including the implementation of the tracking of legal claims and the development of the Public Works Financial Procedures Manual.


5. COMMUNICATIONS


6. SCHEDULE OF FUTURE MEETING


7. OTHER BUSINESS


8. ADJOURNMENT

The meeting adjourned at 8:51 a.m.