THE REGIONAL MUNICIPALITY OF PEEL

AUDIT SUBCOMMITTEE

M I N U T E S ASC-2004-4

The Audit Subcommittee met on June 24, 2004, at 8:30 a.m. in the Council Chambers, Regional Administrative Headquarters, 10 Peel Centre Dr., Brampton.

Members Present: N. Iannicca, E. Kolb, G. Miles, R. Paterak, N. Stewart
   
Members Absent: Nil
   
Also Present:

Councillor P. Mullin, R. Maloney, Chief Administrative Officer, D. Labrecque, Treasurer and Commissioner of Finance; M. Zamojc, Commissioner of Public Works; L. Hawes, Director, Internal Audit; S. Hewitt, Director of Finance, Public Works; I. Murray, Engagement Partner, KPMG; K. Travers, Audit Senior Manager, KPMG; J. Payne, Legislative Coordinator

Chaired by Councillor G. Miles


1. DECLARATIONS OF CONFLICTS OF INTEREST


2. APPROVAL OF AGENDA

RECOMMENDATION ASC-9-2004:

That the agenda for the June 24, 2004, Audit Subcommittee meeting be approved.


3. DELEGATIONS/PRESENTATIONS


4. REPORTS

a) 2004 Status of Management Action Plans

Received

Larry Hawes, Director, Internal Audit, provided a brief summary of the status of Management Action Plans for reports issued in 2001 and 2002, as well as the four new reports issued in 2003. He reported that in total, 76 per cent of Management Action Plans have been implemented demonstrating a firm commitment to improving process and addressing the recommendations of Internal Audit. Larry Hawes explained that the complexity of certain individual recommendations have required significant time to implement or have required the cooperation of external agencies and these factors have had a direct impact on the Management Action Plan items still in progress.


b) Review of Children's Services Division

Received

Lorna Reid, Director, Children's Services, Social Services, thanked Internal Audit staff and indicated that the Division welcomed the audit as an opportunity to review the processes implemented by Children's Services after the Province transferred responsibility for a number of programs in the year 2000. New services included wage subsidies for daycare workers; funding for pre-school special needs agencies; family resource centres; financial reporting from the agencies and service providers; several program initiatives that fill the service gaps for children and families in Peel and the childcare service systems planning. She indicated that the Division underwent significant growth, having had their budget triple since 1999, resulting in staff growth as responsibilities increased. Lorna Reid stated that it was important to evaluate the processes and practices that were put in place to respond to this rapid growth. She was pleased that the audit results showed that Children's Services was delivering a comprehensive childcare system in a well controlled and effective manner. Similar findings were reached by a review conducted by the Ministry of Community and Social Services in early 2004. Lorna Reid indicated that Children's Services staff have taken immediate action, where they had control and resources, on improvement opportunities identified by Internal Audit staff. Where the recommendations involved issues not under the control of the Division, temporary measures were taken to address the audit findings pending review of the recommendations by external agencies. Lorna Reid stated that she is committed to putting the recommendations into action within the specified timeframes as outlined in Appendix I of the audit report, titled "Review of Children's Services Division" dated June 7, 2004.


5. COMMUNICATIONS


6. SCHEDULE OF FUTURE MEETINGS

a) Summary of Internal Audits in Progress

Received


7. OTHER BUSINESS


8. ADJOURNMENT

The meeting adjourned at 9:50 a.m.