THE REGIONAL MUNICIPALITY OF PEEL

AUDIT SUBCOMMITTEE

M I N U T E S ASC-2002-3


The Audit Subcommittee met on June 20, 2002, at 9:05 a.m. in the in the 5th Floor Boardroom, Regional Administrative Headquarters, 10 Peel Centre Dr., Brampton.

Members Present: Emil Kolb*, Gael Miles, Richard Whitehead
   
Members Absent: Cliff Gyles
   
Also Present:

R. Maloney, Chief Administrative Officer and Acting Treasurer and Commissioner of Finance; L. Hawes, Director, Internal Audit; D. Labrecque, Director, Corporate Finance; D. Bingham, Director, Financial Services; D. Albanese, Director, Engineering and Construction, Public Works; L. Conde, Legislative Co-ordinator

Councillor Whitehead assumed the Chair.

A quorum of voting members was not present, and in accordance with Section III-4(f) of the Procedural By-law 54-1999, as amended, the Audit Subcommittee received information from staff.

Items 4.a) and 4.b) were discussed by the Subcommittee.

4.a) Audit of the AquaPeel System

Dave Bingham, Director, Financial Services provided an overview of the Audit of the AquaPeel System as outlined in the report. He informed members that a few technical issues were discovered, but, a steering committee has been formed to look into the future direction of AquaPeel and will look into these issues.


4.b) Audit of the AquaPeel Water Connections System in Public Works

Damian Albanese, Director, Engineering and Construction, Public Works provided an overview of the Audit of the AquaPeel Water Connections System in Public Works.

Regional Chair Kolb arrived at 9:08 a.m.


A quorum of voting members was achieved.

Councillor Whitehead noted that there were no comments on accounting practices for water haulers contained in the report on the Audit of the AquaPeel Water Connections System.

Larry Hawes, Director, Internal Audit responded that Public Works and Finance staff will report back to the next Audit Subcommittee meeting on water hauling accounting practices.


1. DECLARATIONS OF CONFLICTS OF INTEREST


2. APPROVAL OF AGENDA

RECOMMENDATION ASC-8-2002:

That the agenda for June 20, 2002, Audit Subcommittee meeting be approved.


3. DELEGATIONS/PRESENTATIONS


4. REPORTS

a) Audit of the AquaPeel System

Received


b) Audit of the AquaPeel Water Connections System in Public Works

Received

c) Development Charge Collection, Accounting and Reporting Practices Audit

Received

Councillor Miles inquired as to whether discussion had ever taken place regarding a joint development charge collection system for the Region of Peel and the area municipalities that would allow the Regional staff to access area municipalities information. She suggested a joint system for the Region of Peel and the three area municipalities.

RECOMMENDATION ASC-9-2002:

That Regional staff investigate how the development charge collection system for the Region of Peel and the three area municipalities could be integrated and report back to the Audit Subcommittee.

d) 2001 Internal Audit Workplan Budget vs. Actual Time Report

Received

Larry Hawes, Director, Internal Audit advised that a report would be presented annually to the Subcommittee outlining the actual time spent on each project taken on by the Internal Audit Division.


5. SCHEDULE OF FUTURE MEETINGS

a) Internal Audits in Progress (Oral)
    Remarks by Larry Hawes, Director, Internal Audit

Received

RECOMMENDATION ASC-10-2002:

That the Audit Subcommittee meetings scheduled for the remainder of 2002 be cancelled and rescheduled for September 19 and November 21, 2002 from 8:30 a.m. to 9:30 a.m. before Regional Council.


6. OTHER BUSINESS


7. ADJOURNMENT

The meeting adjourned at 9:25 a.m.