THE REGIONAL MUNICIPALITY OF PEEL

AUDIT SUBCOMMITTEE

M I N U T E S ASC-2002-1


The Audit Subcommittee met on April 25, 2002, at 8:54 a.m. in the Council Chambers, Regional Administrative Headquarters, 10 Peel Centre Dr., Brampton.

Members Present: Emil Kolb, Gael Miles, Richard Whitehead
   
Members Absent: Cliff Gyles
   
Also Present: Councillor C. Seglins; M. Zamojc, Commissioner of Public Works and Acting Chief Administrative Officer; R.K. Gillespie, Commissioner of Corporate Services and Regional Solicitor; L. Nashman, Director, Human Resources; Patrick O'Connor, Director of Legal Services; L. Hawes, Director, Internal Audit; D. Labrecque, Director, Corporate Finance; F. Biro, Executive Director, Peel Regional Police; L. Conde, Legislative Co-ordinator

Councillor Whitehead assumed the Chair.


1. DECLARATIONS OF CONFLICTS OF INTEREST


2. APPROVAL OF AGENDA

RECOMMENDATION ASC-1-2002:

That the agenda for April 25, 2002, Special Audit Subcommittee meeting be approved.


3. DELEGATIONS/PRESENTATIONS


4. REPORTS

a) OMERS Governance Change Proposal

Received

Patrick O'Connor, Director, Legal Services, presented an overview of change proposal, released by the OMERS Board on March 28, 2002 and titled "Changing OMERS Relationship with Government". He noted the upcoming deadline for comments to the Province is May 6, 2002. Highlights included the role of the proposed sponsors committee and plan administration board as well as the proposal for their respective membership; the proposal for an independent sponsors committee for the Police and Fire sector; and pros and cons were outlined as contained in the staff report in addition to proposed taxpayer protection measures as identified by the OMERS Governance Report.

Members discussed the impact that the implementation of the proposal would have on taxpayers and contribution rates and the implications of the proposal for an independent Police and Fire sector sponsors committee.

Councillor Miles indicated that she did not support the proposal for a separate sponsors group for the Police and Fire sector. Councillor Seglins concurred.

Kent Gillespie, Commissioner of Corporate Services and Regional Solicitor introduced a draft letter from the Association of Municipal Managers, Clerks and Treasurers on Ontario (AMCTO) to the Minister of Municipal Affairs and Housing regarding the subject under discussion.


Additional Item

David W. J. Calder, President, Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO), Draft Letter dated April 24, 2002, Responding to the Report "Changing OMERS Relationship with Government: A Report on Governance"

Received

Councillor Seglins advised that the Association of Municipalities of Ontario (AMO) Board of Directors discussed developing criteria for the appointment of representatives to the OMERS Board as determined by AMO. She encouraged municipalities represented by AMO to ask that this be discussed at the upcoming annual conference.

Councillor Miles suggested that further discussion on representation on the new OMERS Board be included in the recommendation, considering the correspondence from AMCTO.

RECOMMENDATION ASC-2-2002:

That the report of the Commissioner of Corporate Services and Regional Solicitor titled "OMERS Governance Change Proposal" be placed on the agenda of a special Regional Council meeting on May 2, 2002 and that the Regional Chair be requested to call such a meeting;

And further, that Regional Council express its support for a requirement that at least one of the three members of the proposed Sponsors Committee and the proposed Plan Administration Board be representative of the interests of large urban municipalities;

And further, that Regional Council express its opposition to the proposal that a separate sponsors committee be established for the police and fire sector, whether or not linked to the creation of a separate pension plan for the police and fire sector as well as its opposition to the creation of a separate pension plan for the police and fire sector;

And further, that Regional Council express its support of the principle of removing the Provincial Cabinet's sponsorship role (the principle of autonomy);

And further, that the Minister of Municipal Affairs and Housing be requested not to proceed with legislation on the autonomy of OMERS until such time as there has been a broad consultation among municipal stakeholders on the issue of alternatives for the appointment of representatives to a Sponsors Committee and to a Plan Administration Board, including alternatives developed by staff;

And further, that the resolution of these concerns be expressly dealt with in Provincial enabling legislation;

And further, that the Special Meeting of Regional Council adopt its recommendation as the comment of the Region of Peel on the OMERS Governance Change Proposal for submission to the Minister of Municipal Affairs and Housing.


b) News Release: From the Association of Municipalities of Ontario (AMO), dated April 12, 2002, Advising that All Stakeholders will have an Opportunity to Comment on the Ontario Municipal Employees Retirement System (OMERS) Report, "Changing OMERS Relationship with Government: A Report on Governance"

Received


5. SCHEDULE OF FUTURE MEETINGS

Larry Hawes, Director, Internal Audit, advised of the necessity of rescheduling the May 9, 2002 regular Audit Subcommittee meeting.

RECOMMENDATION ASC-3-2002:

That Clerk's staff poll members for availability for a new date for the next Audit Subcommittee meeting.

Councillor Miles requested that the meeting be scheduled for 8:30 a.m. on the day of a Regional Council meeting.


6. OTHER BUSINESS


7. ADJOURNMENT

The meeting adjourned at 9:55 a.m.