M I N U T E S GC-2004-6
The Regional General Committee met on May 6, 2004 at 9:44 a.m. in the Council Chambers, Regional Administrative Headquarters, 10 Peel Centre Dr., Brampton.
E. Adams*, G. Carlson, F. Dale, S. Fennell*, A. Groves, N. Iannicca, E. Kolb, D. Lyons, K. Mahoney, H. McCallion, G. Miles, E. Moore¨, M. Morrison, P. Mullin¨, P. Palleschi, R. Paterak, M. Prentice, P. Saito, J. Sprovieri, N. Stewart
|Members Absent:||C. Corbasson, due to a personal matter; S. DiMarco, due to illness|
|Also Present:||R. Maloney, Chief Administrative Officer; R. K. Gillespie, Commissioner of Corporate Services and Regional Solicitor; P. Graham, Commissioner of Health; D. Labrecque, Treasurer and Commissioner of Finance; L. Nashman, Commissioner of People, Information and Technology; D. Szwarc, Commissioner of Social Services; N. Tunnacliffe, Commissioner of Planning; K. Ward, Commissioner of Housing & Property; M. Zamojc, Commissioner of Public Works; Dr. D. McKeown, Medical Officer of Health; C. Gravlev, Regional Clerk; C. Thomson, Legislative Co-ordinator|
Regional Chair E. Kolb presided.
A. ROLL CALL
B. DECLARATIONS OF CONFLICTS OF INTEREST
C. APPROVAL OF AGENDA
That the agenda for the May 6, 2004, General Committee meeting be approved.
D1. Frances Chung, Director, Financial Services and Gary McNeil, Managing Director and Chief Executive Officer, GO Transit, Presenting GO Transit's Ten Year Capital Growth Plan
That the presentation on GO Transit's Ten Year Capital Growth Plan be received;
And further, that the Treasurer and Commissioner of Finance be requested to draft a Notice of Motion on behalf of Councillor Saito, with respect to the one-third municipal funding formula of GO Transit, to be considered at the May 13, 2004 Regional Council meeting.
Councillor Fennell arrived at 9:56 a.m.
Councillor Adams arrived at 10:38 a.m.
Councillor Mullin departed at 10:46 due to a personal matter.
E. REPORTS AND COMMUNICATIONS
ITEMS RELATED TO PUBLIC WORKS
PW-A. Engineering and Construction
PW-A1. Lift and Dedicate a Portion of 0.3 Metre Reserve, Regional Road 15 (Steeles Avenue), West of Creditview Road - City of Brampton, Ward 6
That a by-law be enacted to lift a 0.3 metre (one foot) reserve in the City of Brampton, Ward 6, on the south side of Regional Road 15 (Steeles Avenue) to provide a right in/right out access, 17.00 metres (55.77 feet) to a proposed institutional development.
PW-A2. Lift and Dedicate a Portion of 0.3 Metre Reserve, Regional Road 15 (Steeles Avenue), East of Regional Road 4 (Dixie Road) - City of Brampton, Ward 8
That a by-law be enacted to lift a 0.3 metre (one-foot) reserve in the City of Brampton, Ward 8, on the south side of Regional Road 15 (Steeles Avenue) east of Regional Road 4 (Dixie Road) to provide a right in/right out access 10.50 metres (34.45 ft) in width to the existing commercial/ industrial development.
PW-A3. Class Environmental Assessment Study for Beckett Sproule Feedermain and Hanlan Pumping Station Upgrade, Capital Project 03-1570, Document #2003-683P - City of Mississauga, Ward 5 and City of Brampton, Ward 3
That Document #2003-683P for a Schedule 'C' Class Environmental Assessment for the Beckett Sproule Feedermain & Hanlan Pumping Station Upgrade be awarded to Earth Tech Canada Inc., for an estimated fee of $417,005, (excluding applicable taxes), under Capital Project 03-1570, in accordance with Purchasing By-law 62-2001.
PW-A4. Revisions to Hours of Operation of Flashing 40 Km/h School Zone, Palgrave Public School - Town of Caledon, Ward 4
That a by-law be enacted to amend the existing hours of operation for the flashing 40 km/h zone in the vicinity of Palgrave Public School on Regional Road 50 (Highway 50);
And further, that the flashing 40km/h zone be programmed to reflect the new times of operation from the existing 08:00-16:00 to 07:00-17:00, as requested by Palgrave Public School staff;
And further, that the Ontario Provincial Police be so advised.
PW-A5. Contract Administration and Inspection Services for the Construction of the Etobicoke Creek Trunk Sanitary Sewer Twinning (Section S.5) from the Etobicoke Creek at Drew Road to the Mimico Creek 200m (650ft) South of Highway 407, Capital Project 99-2920, Document #2002-208P - City of Brampton, Ward 8 and City of Mississauga, Ward 5
That the contract administration and inspection services portion of Document #2002-208P for the construction of the Etobicoke Creek Trunk Sanitary Sewer Twinning (Section S.5) from the Etobicoke Creek at Drew Road to the Mimico Creek 200m (650ft) South of Highway 407 be awarded to the consulting engineering firm Trow Consulting Engineers Limited for an estimated cost of $192,490 (excluding applicable taxes) for a total estimated contract cost of $390,412 (excluding applicable taxes), under Capital Project 99-2920, in accordance with Purchasing By-law 62-2001.
PW-B. Water and Wastewater Treatment
PW-B1. Lakeview Water Treatment Plant Expansion, Construction of a New High Lift Pump Station, Capital Projects 03-1985 and 02-1950, Document #2004-009T - City of Mississauga, Ward 1
That Document #2004-009T for the construction of a new High Lift Pump Station at the Lakeview Water Treatment Plant be awarded to the contracting firm, Bennett Contracting Millgrove Limited, at a total estimated cost of $30,440,000 (excluding applicable taxes), under Capital Project 03-1985, in accordance with Purchasing By-law 62-2001;
And further, that additional funds of $3,810,000 be reallocated to Capital Project 03-1985 from Capital Project 02-1950, Lakeview Reservoir, financed from York Recoveries for $545,211, Water Capital Financing Stabilization Reserve R0241 for $2,751,582 and South Peel Water Development Charge Reserve R3520 for $513,207.
PW-C. Waste Management
PW-C1. Long Term Waste Resource Management Strategy 2003 Update
PW-C2. Revised Waste Collection Design Standards Manual
That the revised Manual dated April 2004, titled "Waste Collection Design Standards Manual" be approved for use by staff when reviewing new and re-development applications.
PW-C3. Operation of the Community Recycling Centre Reuse Drop-Off Areas
That the Region of Peel enter into an agreement with Goodwill Industries of Toronto for the operation of the Battleford Community Recycling Centre Reuse Drop-off Area, on the basis of Direct Negotiations;
And further, that under the subject agreement, Goodwill Industries of Toronto will operate the Reuse Drop-off Areas at the Clarkson and Heart Lake Community Recycling Centres as they become operational;
And further, that the required documents be executed by the Region's duly authorized signing officers.
PW-D1. News Release: From the Association of Municipalities of Ontario (AMO), dated April 8, 2004, Advising that Environment Canada has Issued the Final Road Salts Code of Practice Setting Out Requirements for Road Salt Management Plans
ITEMS RELATED TO HOUSING AND PROPERTY
HO-A1. Peel Advisory Working Group on Older Adults' Housing: Update Report
HO-B. Heritage Complex
HO-B1. Volunteers at the Peel Heritage Complex
HO-B2. March Break Madness at Peel Heritage Complex
HO-C1. News Release: From the Association of Municipalities of Ontario (AMO), dated April 15, 2004, Advising that the Minister of Public Infrastructure Renewal has Extended the Affordable Housing Program Deadline to August 31, 2004
HO-C2. News Release: From the Federation of Canadian Municipalities (FCM), dated April 23, 2004, Advising of the Municipalities' Call for a New Deal on Rights-of-Way
ITEMS RELATED TO HUMAN SERVICES
HS-A1. Peel Safe and Active Routes to School
That the Peel Safe and Active Routes to School Program Committee be administered by the Regional Municipality of Peel;
And further, that the Health and Planning Department staff report back regularly on the progress of this Committee.
HS-B. General Services
HS-B1. Peel Funders Partner to Support an Employment Mentoring Program for New Immigrants in Peel
HS-C. Finance and Administration
HS-C1. Council Forum: Setting Directions for Public Health in Peel, 2005 - 2007
That the information provided on April 8, 2004, during the Forum on "Setting Directions for Public Health in Peel, 2005-2007", be received;
And further, that the service improvements for the 2005 - 2007 service delivery plan presented by the Medical Officer of Health, be approved and considered when deliberating on the budget estimates for 2005, 2006 and 2007.
HS-D. Communicable Diseases
HS-D1. Injection Drug Use and Bloodborne Disease Prevention in Peel
HS-E. Health Planning
HS-E1. Public Health Volunteer Resources - 2003
Councillor Moore departed at 11:45 a.m.
HS-F. Family Health
HS-F1. Fetal Alcohol Syndrome Campaign Presentation by Bev Hardy, Manager, Child Health Programs
HS-G. Chronic Disease and Injury Prevention
HS-G1. Privatization of the Liquor Control Board of Ontario
ITEMS RELATED TO MANAGEMENT
MA-A. Chief Administrative Officer
MA-A1. Final Draft of The Region of Peel's Strategic Plan - "Fast Forward Peel: Building a Strong Community Together"
That Regional Council endorse the final draft of the Region of Peel's Strategic Plan, titled "Fast Forward Peel: Building a Strong Community Together", which shall incorporate the following final revisions:
- Revise Strategic Action 1.7 to read: Collect, preserve and facilitate the understanding of Peel's culture and heritage;
- Replace Strategic Action 5.2 (Increase the awareness of the role of Regional government and its services), with the one approved in Directions for Success, which is Increase awareness of Region of Peel programs and services;
- Revise Strategic Action 5.4 to read: Contribute to creating a receptive, accessible community that ensures full participation of individuals with disabilities.
MA-B. Legal Services
MA-B1. VCOM Radio System, Admission of Canada Border Services Agency
That pursuant to Regional Council resolution 98-1285 and the terms of the amended VCOM agreement, Canada Border Services Agency, Pearson International Airport, be authorized to enter the VCOM system with up to 531 units of user gear, at a cost of $937.35 per unit, payable for each unit of user gear at the time of admission;
And further, that a New User Agreement between Canada Border Services Agency and the Regional Municipality of Peel be executed by the Region's duly authorized signing officers.
MA-C1. Interim Status Report - 2003 Accessibility Plan & Activities of the Joint Peel-Caledon Accessibility Advisory Committee (AAC)
That the information contained in the report of the Chair of the Joint Peel-Caledon Accessibility Advisory Committee (AAC) and the Commissioner of Corporate Services and Regional Solicitor, dated April 21, 2004, titled "Interim Status Report - 2003 Accessibility Plan & Activities of the Joint Peel-Caledon Accessibility Advisory Committee (AAC)" be received.
That the Region of Peel and the Town of Caledon consider the request of the Joint Peel-Caledon Accessibility Advisory Committee to help facilitate the Rick Hansen Wheels in Motion event on June 13, 2004;
And further, that any applicable rental fees and service charges that would be incurred for the use of the Region of Peel or the Town of Caledon services or facilities be waived;
And further, that staff of the Region of Peel and the Town of Caledon be directed to assist with the facilitation of this event upon request from the Rick Hansen Wheels in Motion Foundation or a Community Committee designated by the Rick Hansen Wheels in Motion Foundation.
That the Province of Ontario be requested to establish a separate Ministry dedicated only to disability issues;
And further, that all levels of government be requested to provide the necessary funding to support the implementation of the requirements under the Ontarians with Disabilities Act, 2001 including incentives, tax breaks and other forms of funding;
And further, that the Province of Ontario take a lead to develop technical standards regarding accessibility requirements, that should be implemented into the Planning Act and/or the Ontario Building Code, with such standards including timelines, incentives and penalties for both the public and private sectors;
And further, that the Province of Ontario be requested to create a public awareness campaign to promote the principles of the Ontarians with Disabilities Act, 2001.
MA-C2. Report of the Audit Subcommittee (ASC-2004-2) Meeting held on April 22, 2004
1. DECLARATIONS OF CONFLICTS OF INTEREST
2. APPROVAL OF AGENDA
That the agenda for the April 22, 2004, Audit Subcommittee meeting be approved.
a) Region of Peel Audited 2003 Consolidated Financial Statements
b) 2003 External Audit Management Letter
That an independent review of the External Audit Management Letter be undertaken by KPMG;
And further, that the Treasurer and Commissioner of Finance and the Commissioner of Public Works facilitate the review process;
And further, that a presentation by KPMG, to include the scope, budget and timetable of the review, including the anticipated timing for the final written report, be presented to the Audit Subcommittee at an appropriate future Audit Subcommittee meeting.
c) Internal Audit Charter
That the Internal Audit Charter be approved as outlined in the report of the Director, Internal Audit, dated April 6, 2004, titled "Internal Audit Charter."
6. SCHEDULE OF FUTURE MEETINGS
a) Internal Audits in Progress
Remarks by Larry Hawes, Director, Internal Audit
MA-D. Corporate Finance
MA-D1. Regional Procurement Policies and Procedures
Deferred to the May 27, 2004 General Committee meeting
MA-D2. 2005 Business Planning Process
MA-D3. Statement of Development Charge Reserve Funds - Fiscal 2003
That the attached statement of Development Charge Reserve Funds for Fiscal 2003 as described in Appendix I of the report of the Treasurer and Commissioner of Finance, dated March 29, 2004, titled "Statement of Development Charge Reserve Funds - Fiscal 2003", be received;
And further, that the Treasurer and Commissioner of Finance be directed to forward the statement to the Ministry of Municipal Affairs and Housing in accordance with the Development Charges Act, 1997.
MA-E1. Pat Mullin, Chair, Credit Valley Conservation, Letter dated March 26, 2004, to the Honourable David Ramsay, Minister of Natural Resources, Raising Concerns About the Shortfall in the Ministry of Natural Resources' Funding to the Credit Valley Conservation Authority
That the Regional Chair write to the Minister of Natural Resources advising of Regional Council's support of the letter dated March 26, 2004 from the Chair of Credit Valley Conservation (CVC) requesting adequate funding from the Province.
MA-E2. Darrell Fox, National Director, The Terry Fox Foundation, Letter dated March 30, 2004, Supporting the Initiative to Proclaim September 24, 2004 as Terry Fox Day in the Region of Peel
That September 24, 2004 be proclaimed Terry Fox Day in the Region of Peel.
MA-E3. Nancy Naylor, Assistant Deputy Minister of Finance, Letter dated March 31, 2004, Regarding the Freeze on Increasing Tax Rates Associated with the Municipal and Education Tax Rates for Railway Corridors for the Year 2003
MA-E4. Harinder Takhar, Minister of Transportation, Letter dated April 5, 2004, Approving the Re-Appointment of Hazel McCallion to the GO Transit Board of Directors and Designating Her as One of the Two Vice-Chairs of the GO Transit Board of Directors for a Nine-Month Term, Effective April 1, 2004
MA-E5. Wendi Hunter, Coordinator of Elections and Special Projects, City of Brampton, Letter dated April 6, 2004, Providing a Copy of a Report Listing those Candidates from the 2003 Municipal Election Who Failed to File their Financial Statements by the Deadline as Required under Section 78 of the Municipal Elections Act, 1996
MA-E6. John Gerretsen, Minister of Municipal Affairs and Housing, Letter dated April 7, 2004, Confirming Approval of the Delegation of Tax Ratio-Setting for 2004 in the Regional Municipality of Peel
MA-E7. Frederick Biro, Executive Director, Peel Police Services Board (PPSB), Letter dated April 8, 2004, Advising that a Presentation will be made to Regional Council at a Future Date, Informing Council of the Findings of the Residential and Business Community Surveys of Attitudes and Opinions
MA-E8. Ken Seiling, Regional Chair, Regional Municipality of Waterloo, Letter Dated April 7, 2004, to the Federation of Canadian Municipalities (FCM), Requesting that Regional Chairs be Permitted to Participate on the Big City Mayors Group
MA-E9. News Release: From the Association of Municipalities of Ontario (AMO), dated April 8, 2004, Advising that the Deadline for Nominations for the "Peter J. Marshall Municipal Innovation Awards" is June 18, 2004
MA-E10. News Release: From the Association of Municipalities of Ontario (AMO), dated April 8, 2004, Announcing that the Judson Street Ambulance Supply Centre will Not be Closed
MA-E11. News Release: From the Association of Municipalities of Ontario (AMO), dated April 15, 2004, Advising that the Ministry of Labour introduced "Bill 56" on April, 13, 2004, which would Allow Employees (including Part-timers) Governed by the Employment Standards Act, 2000 up to Eight Weeks of Job Protected Family Medical Leave
MA-E12. News Release: From the Association of Municipalities of Ontario (AMO), dated April 20, 2004, Outlining Details on the Ontario Government's Plan to Deal with Ontario's Electricity System with an Emphasis on Supply/Conservation being the Key Elements of the New Electricity Plan
MA-E13. News Release: From the Federation of Canadian Municipalities (FCM), dated April 20, 2004, Informing that a Report was Released in Regard to the Quality of Life in Twenty Municipalities, Indicating that Data Drawn from FCM's Quality of Life Reporting System (QOLRS) Signified a Decline in the Quality of Life for a Growing Number of People During the 1990's
See also Item PL-B1
ITEMS RELATED TO PLANNING
PL-A1. Transportation for Persons with Disabilities
That the "Study of Transportation for Persons with Disabilities" be received;
And further, that the recommended strategy outlined in the Study be used as input to the Transportation Planning Stream of the Regional Official Plan Strategic Update (ROPSU);
And further, that staff be directed to prepare an initial report on the opportunities and obstacles to implementation of this strategy in time for the 2005 budget cycle and refer to the resulting implementation plan in future annual service strategy and business planning;
And further, that the Regional Chair write to the Premier of Ontario requesting the restoration of 50 percent capital and operating subsidy by the Province for transportation services for persons with disabilities, in order to meet the rapidly growing needs for these services as required by the Ontarians with Disabilities Act, 2001;
And further, that a copy of the report of the Commissioners of Planning and Social Services, dated April 19, 2004, titled "Transportation for Persons with Disabilities" be forwarded to the Ontario Ministries of Citizenship and Immigration and Transportation, the Association of Municipalities of Ontario, the Regions of Durham, Halton and York, the Cities of Toronto and Hamilton, and the Area Municipalities in Peel.
PL-A2. Request for Private Waste Collection, 5379 McLaughlin Road, Site Plan Application SP 03-400 - City of Mississauga, Ward 5
That the Region of Peel permit private waste collection services for the proposed condominium apartment development at 5379 McLaughlin Road;
And further, that a copy of the report of the Commissioners of Planning and Public Works, dated April 16, 2004, titled "Request for Private Waste Collection, 5379 McLaughlin Road, Site Plan Application SP 03-400, City of Mississauga, Ward 5" be forwarded to the City of Mississauga and the site plan applicant for their information.
PL-B. Planning Policy and Research
PL-B1. Quality of Life Reporting System, Third Report on Quality of Life, 2004
See also Item MA-E13
PL-C1. News Release: From the Association of Municipalities of Ontario (AMO), dated April 8, 2004, Advising of AMO's Comments on the Changes Proposed in Bill 26 (Strong Communities Act) and Highlighting AMO's Recommendations for Changes to the Ontario Planning System
F. OTHER BUSINESS
G. IN CAMERA MATTERS
Chaired by Regional Chair E. Kolb
Committee moved In Camera at 12:53 p.m.
G1. A proposed or pending acquisition or disposition of land by the municipality or local board
Committee moved out of In Camera at 12:59 p.m.
The meeting adjourned at 1:00 p.m.