December 12, 2013 Regional Council Budget Minutes
Page Content:
1. Roll Call
2. Declarations of Conflicts of Interest
3. Approval of Minutes
4. Approval of Agenda
5. Delegations
  a) Ontario Provincial Police (OPP) Municipal Policing Services in Caledon: 2014 Budget
  b) Peel Regional Police: 2014 Budget
6. Communications
7. Reports
  1. Staff Reports
  a) 2014 Operating and Capital Budget
8. By-laws
9. Other Business
10. Notices of Motion
11. In Camera Matters
12. By-law to Confirm the Proceedings of Council
13. Adjournment

THE COUNCIL OF
THE REGIONAL MUNICIPALITY OF PEEL
REGIONAL COUNCIL - BUDGET MEETING
December 12, 2013

Regional Chair Kolb called the Regional Council Budget meeting to order at 10:13 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Suite A, Brampton.


1. ROLL CALL

  Members Present:

G. Carlson
B. Crombie
F. Dale
S. Fennell

P. Foley
C. Fonseca
S. Hames
E. Kolb
K. Mahoney
S. McFadden
G. Miles
E. Moore

M. Morrison¨
P. Mullin
P. Palleschi
R. Paterak
P. Saito
J. Sanderson
J. Sprovieri
R. Starr
A. Thompson
J. Tovey
R. Whitehead
       
  Members Absent: N. Iannicca
H. McCallion
S. McFadden
Illness)
(personal matter)
(Illness)
       
  Also Present: D. Szwarc, Chief Administrative Officer; K. Hale, Acting Commissioner of Employee and Business Services; D. Labrecque, Commissioner of Public Works; N. Trim, Chief Financial Officer and Commissioner of Corporate Services; J. Menard, Commissioner of Human Services; J. Smith, Commissioner of Health Services; P. O'Connor, Regional Solicitor and Director, Legal and Risk Management; K. Lockyer, Director of Clerk's and Regional Clerk; H. West, Legislative Specialist; V. Montesdeoca, Legislative Technical Coordinator; S. Valleau, Acting Legislative Technical Coordinator

___________________________________

*See text for arrivals
¨See text for departures

2. DECLARATIONS OF CONFLICTS OF INTEREST

Regional Chair Kolb declared a conflict of interest with respect to the salary portion of the Peel Regional Police Budget, as a family member is employed with Peel Regional Police.

Councillor Saito declared a conflict of interest with respect to the non-union salary portion of the Region of Peel Budget, as a family member is employed with the Region of Peel.

Councillor Moore declared a conflict of interest with respect to the non-union salary portion of the Region of Peel Budget, as a family member is employed with the Region of Peel.

Councillor Miles declared a conflict of interest with respect to the non-union salary portion of the Region of Peel Budget, as a family member is employed with the Region of Peel.


3. APPROVAL OF MINUTES

a) December 5, 2013 Regional Council Budget Meeting

Moved by Councillor Miles,
Seconded by Councillor Mahoney;

That the minutes of the December 5, 2013 Regional Council Budget meeting be approved.

Carried RCB-2013-12


4. APPROVAL OF AGENDA

Moved by Councillor Thompson,
Seconded by Councillor Tovey;

That the agenda for the December 12, 2013 Regional Council Budget meeting be approved.

Carried RCB-2013-13


5. DELEGATIONS

a) Ontario Provincial Police (OPP) Municipal Policing Services in Caledon: 2014 Budget
      Presentation by Inspector Dominic Beckett, Interim Caledon Detachment Commander, OPP and Peggy Tollett, Deputy Treasurer, Town of Caledon

Received RCB-2013-14

A copy of the presentation is available from the Office of the Regional Clerk.

Inspector Dominic Beckett, Interim Caledon Detachment Commander, Ontario Provincial Police (OPP), provided positive feedback from the OPP Community Satisfaction Survey. He also provided policing statistics including crime rates; road safety strategy including driving offences and traffic enforcement; commercial vehicle enforcement; and motor vehicle fatalities. Inspector Beckett stated that the OPP has a high commitment to visibility and community partnerships. He provided information regarding the 2014 OPP Budget highlights. Peggy Tollett, Deputy Treasurer, Town of Caledon, provided an overview of staffing and cost estimates; funding; financial and operational efficiencies; municipal policing comparator; the 2014 Caledon OPP Operating Budget including the 2015 to 2017 forecast; and, the status of reserve funds.

Councillor Morrison thanked Inspector Beckett for assuming the role of Interim Detachment Commander, pending the hiring of the new Commander.

Councillor Whitehead raised a concern that logistic providers pay commercial drivers by the delivery and that the incentive to provide fast deliveries can cause unsafe driving habits. He suggested that staff lobby the Provincial government to consider legislation that would require logistic providers to pay commercial drivers by the hour, as opposed to by delivery.

b) Peel Regional Police: 2014 Budget
      Presentation by Jennifer Evans, Chief of Police and Florence Stewart, Associate Administrator, Corporate Support Services, Peel Regional Police (PRP)

Received RCB-2013-15

Councillor Morrison departed at 11:30 a.m. due to other municipal business.

A copy of the presentation is available from the Office of the Regional Clerk.

Jennifer Evans, Chief of Police, Peel Regional Police (PRP), announced that Florence Stewart, Associate Administrator, will be retiring and commended her 35 years of service and dedication to PRP.

Chief Evans provided an overview of the PRP 2014 Budget noting that the one per cent tax impact reduction as requested by Regional Council, was achieved. She highlighted the need for additional front-line officers and provided statistics on workload trends; crimes; road safety; youth focus; false alarms; calls for service; 2014 grant funding; and, the 10 year capital plan and four year operating budget forecast. Chief Evans noted that 2014 will be the 40 year anniversary for PRP and that activities would be planned to commemorate the event.

In response to a question asked by Councillor Mullin, Chief Evans undertook to provide her with motor vehicle speeding statistics related to personal injury and fatal collisions.

Councillor Mullin raised concern with the long term sustainability of adding officers each year to the PRP budget as Provincial uploading and assessment growth would eventually cease.

Members of Council questioned the urgency to construct a new police facility as outlined in the 2015 capital budget and requested that PRP report back to Regional Council with further information and potential efficiencies, noting that Members of Regional Council and the area municipalities may have ideas and opportunities regarding site selection (including municipally owned property) for the proposed facility.

Chief Evans was requested by Councillor Miles to provide a copy of the PRP Community Satisfaction Survey and the findings.

Regional Chair Kolb stated that the PRP capital project is to provide 40,000 square feet of additional office space and he confirmed that more information regarding the project will be brought back to Regional Council.


6. COMMUNICATIONS
- Nil


7. REPORTS

1. Staff Reports

a) 2014 Operating and Capital Budget
      Summary by Norma Trim, Chief Financial Officer and Commissioner of Corporate Services

Received RCB-2013-16

A copy of the presentation is available from the Office of the Regional Clerk.

Norma Trim, Chief Financial Officer and Commissioner of Corporate Services, provided information in response to questions raised at the December 5, 2013 Regional Council Budget meeting, highlighting regional controlled and external net levy increases; assessment growth by area municipality; and, the breakdown between residential and commercial assessment growth. She stated that the tax impact of the 1.5 per cent Regional net levy increase (0.6 per cent property tax increase) is being recommended.

Peel Regional Police: 2014 Budget

Moved by Councillor Fennell,
Seconded by Councillor Crombie;

That the 2014 Operating Budget for Peel Regional Police at a total value of $389,750,172 as set out in Summary I of the 2014 Consolidated Operating and Capital Budget (attached as Appendix II) to the report of the Chief Financial Officer and Commissioner of Corporate Services, dated November 21, 2013, titled "2014 Operating and Capital Budget", be approved;

And further, that the appropriate by-law to apportion the $349,574,530 net levy funding required, be presented for enactment;

And further, that the 2014 Capital Budget for Property Tax and Utility Rate Supported Programs totaling $37,236,000 as set out in Summary IV of the 2014 Consolidated Operating and Capital Budget, (attached as Appendix II to the subject report) be approved;

And further, that the projects identified with an "A" for approved funding status as outlined in each of the program sections of the 2014 Budget Document be authorized to proceed in accordance with the Financial Control By-law;

And further, that the Consolidated 10 Year Capital Plan totaling $262,369,000 as summarized in Summary V of the 2014 Consolidated Operating and Capital Budget, (attached as Appendix II to the subject report) be approved, in principle, for planning purposes.

Carried RCB-2013-17

Non-Union Salary Band Adjustment

Moved by Councillor Whitehead,
Seconded by Councillor Thompson;

That the salary portion of 2014 Regional Budget which includes a two per cent non-union salary band adjustment, be approved.

Carried RCB-2013-18

2014 Operating and Capital Budget

Moved by Councillor Whitehead,
Seconded by Councillor Hames;

That the 2014 Operating Budget at a total value of $1,571,881,164 as set out in Summary I of the 2014 Consolidated Operating and Capital Budget, (attached as Appendix II) to the report of the Chief Financial Officer and Commissioner of Corporate Services, dated November 21, 2013, titled "2014 Operating and Capital Budget", be approved;

And further, that the appropriate by-law to apportion the $552,223,781 net levy funding required, be presented for enactment;

And further, that the 2014 Capital Budget for Property Tax and Utility Rate Supported Programs totaling $1,249,663,000 as set out in Summary IV of the 2014 Consolidated Operating and Capital Budget, (attached as Appendix II to the subject report) be approved;

And further, that the projects identified with an "A" for approved funding status as outlined in each of the program sections of the 2014 Budget Document be authorized to proceed, in accordance with the Financial Control By-law;

And further, that the Consolidated 10 Year Capital Plan totaling $5,579,917,000 as summarized in Summary V of the 2014 Consolidated Operating and Capital Budget, (attached as Appendix II to the subject report) be approved, in principle, for planning purposes;

And further, that the changes to the user fees and charges proposed in Summary VII of the 2014 Consolidated Operating and Capital Budget, (attached as Appendix II to the subject report) be approved to take effect in accordance with the associated By-law;

And further, that the Water, Wastewater and Waste Management System fees and charges as outlined in Summary VIII of the 2014 Consolidated Operating and Capital Budget, (attached as Appendix II to the subject report) be approved to take effect in accordance with the associated By-laws;

And further, that the Chief Financial Officer and Commissioner of Corporate Services be authorized to carry out any necessary technical adjustments and present the necessary levy By-law for enactment;

And further, that the necessary User Fee By-laws be presented for enactment.

Councillor Thompson requested a recorded vote.

  In Favour: G. Carlson; B. Crombie; F. Dale; S. Fennell; P. Foley; C. Fonseca; S. Hames; K. Mahoney; G. Miles; E. Moore; P. Mullin; P. Palleschi; R. Paterak; P. Saito; J. Sanderson; J. Sprovieri; R. Starr; A. Thompson; J. Tovey; R. Whitehead
  Total: 20
     
  Opposed: Nil
  Total: 0
     
  Absent: N. Iannicca; H. McCallion; S. McFadden; M. Morrison
  Total: 4

Carried Unanimously RCB-2013-19


8. BY-LAWS

Three Readings:

By-law 118-2013: A by-law to amend By-law 43-2002 titled the "Fees By-law" and to repeal By-law 110-2012 and By-law 78-2013.

By-law 119-2013: A by-law to amend By-law 16-2007 titled the "Sewer Surcharge Rate and Sewer Waste Disposal Charge By-law" and to repeal By-law 111-2012.

By-law 120-2013: A by-law to amend By-law 17-2007 titled the "Waste Management System Fees and Charges By-law" and to repeal By-law 112-2012.

By-law 121-2013: A by-law to amend By-law 15-2007 titled the "Wastewater System Fees and Charges (Sewer Charge Rates) By-law" and to repeal By-law 113-2012.

By-law 122-2013: A by-law to amend By-law 14-2007 titled the "Water Consumption Fees and Charges By-law" and to repeal By-law 114-2012.

Moved by Councillor Palleschi,
Seconded by Councillor Sanderson;

That the by-laws listed on the Regional Council Budget agenda, being By-laws 118-2013 to 122-2013 inclusive, be given the required number of readings, taken as read, signed by the Regional Chair and the Regional Clerk, and the Corporate Seal be affixed thereto.

Carried RCB-2013-20


9. OTHER BUSINESS
- Nil


10. NOTICES OF MOTION
- Nil


11. IN CAMERA MATTERS
- Nil


12. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL

Moved by Councillor Mullin,
Seconded by Councillor Palleschi;

That by-law 124-2013 to confirm the proceedings of Regional Council at its meeting held on December 12, 2013, to deliberate the 2014 budget and to authorize the execution of documents in accordance with the Region's by-laws relating thereto, be given the required number of readings, taken as read, signed by the Regional Chair and the Regional Clerk, and that the Corporate Seal be affixed thereto.

Carried RCB-2013-21


13. ADJOURNMENT

The meeting adjourned at 12:26 p.m.

 

K. Lockyer
_________________________
Regional Clerk

E. Kolb
_________________________
Regional Chair