December 5, 2013 Regional Council Budget Minutes
Page Content:
1. Prayer and Roll Call
2. Declarations of Conflicts of Interest
3. Approval of Minutes
4. Approval of Agenda
5. Delegations
  Regional Budget Overview
  a) Budget Overview (Oral)
  Conservation Authorities - 2014 Budget
  b) Conservation Halton (CH)
  c) Toronto and Region Conservation Authority (TRCA)
  d) Credit Valley Conservation Authority (CVC)
  Departmental and Program Presentations
  e) Health Services (Oral)
  f) Human Services (Oral)
  g) Internal Services (Oral)
  h) Public Works (Oral)
6. Communications
7. Reports
  1. Staff Reports
    a) 2014 Operating and Capital Budget
8. By-laws
9. Other Business
10. Notices of Motion
11. In Camera Matters
12. By-law to Confirm the Proceedings of Council
13. Adjournment

THE COUNCIL OF
THE REGIONAL MUNICIPALITY OF PEEL
REGIONAL COUNCIL - BUDGET MEETING
December 5, 2013

Regional Chair Kolb called the Regional Council Budget meeting to order at 9:32 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Brampton.


1. PRAYER AND ROLL CALL

Councillor Thompson recited the prayer.

  Members Present:

G. Carlson
B. Crombie
F. Dale
S. Fennell*

P. Foley
C. Fonseca
S. Hames
N. Iannicca*
E. Kolb
K. Mahoney*
S. McFadden
H. McCallion¨

G. Miles
E. Moore
M. Morrison
P. Mullin
P. Palleschi
R. Paterak
P. Saito
J. Sanderson
J. Sprovieri
R. Starr
A. Thompson
R. Whitehead
       
  Members Absent: S. McFadden
J. Tovey
Illness)
(Illness)
       
  Also Present: D. Szwarc, Chief Administrative Officer; K. Hale, Acting Commissioner of Employee and Business Services; D. Labrecque, Commissioner of Public Works; N. Trim, Chief Financial Officer and Commissioner of Corporate Services; J. Menard, Commissioner of Human Services; J. Smith, Commissioner of Health Services; Dr. D. Mowat, Medical Officer of Health; P. O'connor, Regional Solicitor and Director, Legal and Risk Management; K. Lockyer, Regional Clerk and Director of Clerk's, H. West, Legislative Specialist; V. Montesdeoca, Legislative Technical Coordinator; S. Valleau, Acting Legislative Technical Coordinator

___________________________________

*See text for arrivals
¨See text for departures

2. DECLARATIONS OF CONFLICTS OF INTEREST

Councillor Saito declared a conflict of interest with respect to the salary portion of the Region of Peel Budget, as family members are employed with the Region of Peel.

Councillor Moore declared a conflict of interest with respect to the salary portion of the Region of Peel Budget, as family members are employed with the Region of Peel.

Regional Chair Kolb declared a conflict of interest with respect to the salary portion of the Peel Regional Police Budget, as a family member is employed with Peel Regional Police.

Councillor McCallion declared a conflict of interest with respect to the salary portion of the Peel Regional Police Budget, as a family member is employed with Peel Regional Police.

Councillor Miles declared a conflict of interest with respect to the salary portion of the Region of Peel Budget, as a family member is employed with the Region of Peel.


3. APPROVAL OF MINUTES
- Nil


4. APPROVAL OF AGENDA

Moved by Councillor Thompson,
Seconded by Councillor Sanderson;

That the agenda for the December 5, 2013 Regional Council - Budget meeting be approved

Carried RCB-2013-1


5. DELEGATIONS

Regional Budget Overview

Regional Chair Kolb stated that he has been part of the Regional Council Budget meeting process for the past 40 years. He provided history regarding past budgets, growth and responsibilities of the Region. He noted that the Region of Peel maintains a Triple A Credit rating. Regional Chair Kolb indicated that the Region of Peel is well prepared for future challenges through strong group leadership and he thanked staff for their professionalism and dedication to the Region of Peel.

  a) Budget Overview (Oral)
      Presentation by David Szwarc, Chief Administrative Officer and Norma Trim, Chief Financial Officer and Commissioner of Corporate Services

Received RCB-2013-2

Councillor Fennell arrived at 9:41 a.m.
Councillor Palleschi arrived at 9:42 a.m.
Councillor Mahoney arrived at 10:08 a.m.
Councillor Iannicca arrived at 10:20 a.m.

A copy of the presentation is available from the Office of the Regional Clerk.

David Szwarc, Chief Administrative Officer, provided opening comments regarding the 2014 Budget process stating that the 2014 budget is in line with the Strategic Plan and Term of Council Priorities, aimed at providing quality of life outcomes for residents of Peel; meeting Regional Council's tax targets; and, building a healthy and sustainable foundation for the future. He provided a synopsis and review of the difficult decisions that Regional Council made during 2013, which helped to ensure that the future needs of Peel residents are met.

Norma Trim, Chief Financial Officer and Commissioner of Corporate Services, addressed the 2014 Operating and Capital Budget. She highlighted the financial benefits received from service changes implemented during 2013; the tax supported and utility rate supported 2014 budgets; 2014 budget pressures; maintaining 2013 service levels for 2014 with a growing population; the 10 year capital plan; capital reserves; funding sources and Provincial uploads; utility rate programs, comparison of utility rates with neighbouring municipalities; the 10 year capital plan on regionally controlled programs, including maintaining Peel’s infrastructure; development growth eligible and not eligible for Development Charges funding. Norma Trim stated that Provincial Uploading has assisted to keep the proposed tax increase low; and that a 1.5 per cent Regional net levy increase (0.6 per cent property tax increase) is being recommended.

Councillor Palleschi departed at 10:35 a.m.

Councillor Mullin referred to Development Charges (DC's) funded capital priorities and inquired how many development projects could provide DC's upfront. Norma Trim responded that currently, DC's are collected once development has commenced, however a review is underway to determine if there are opportunities to front end finance projects.

Councillor Thompson referred to the escalating cost of electricity and inquired if the Region's street lighting and facilities are utilizing Light-Emitting Diode (LED) technology. Dan Labrecque, Commissioner of Public Works, responded that street lighting falls under the jurisdiction of the area municipalities. Norma Trim stated that energy management work was completed within the Region of Peel's facilities, noting that further reviews and work would be done.

Councillor Sprovieri referred to the Region of Peel's assessment growth and asked if there is a comparison between the residential and business portions. Norma Trim undertook to provide an assessment comparison at the December 12, 2013 Regional Council Budget (RCB) meeting.

Councillor McCallion asked what the net operating budget of the Region of Peel would be excluding external agencies, Provincial grants and assessment growth. Norma Trim undertook to provide the Region of Peel's role operating costs, at the December 12, 2013 RCB meeting.

Councillor Fonseca noted that the Federal Government's housing agreements are currently expiring with end dates to 2032 and suggested that that the capital plan regarding housing should be expanded beyond 2023, to ensure that Federal funding can be accessed, if required. Norma Trim confirmed that a longer term view would be taken.

Conservation Authorities - 2014 Budget

b) Conservation Halton (CH)
      Presentation by Ken Phillips, Chief Administrative Officer; and Marnie Piggot, Director, Financial & Administrative Services, CH

Received RCB-2013-3

A copy of the presentation is available from the Office of the Regional Clerk.

Ken Phillips, Chief Administrative Officer, Conservation Halton (CH), provided an overview of the mandated programs noting that 14 per cent of CH park pass holders are Region of Peel residents. He highlighted the 2014 budget; major drivers; expenditures and funding resources; general and special levy apportionments; and 2014 projects and budget pressures.

c) Toronto and Region Conservation Authority (TRCA)
      Presentation by Brian Denney, Chief Executive Officer, TRCA

Received RCB-2013-4

A copy of the presentation is available from the Office of the Regional Clerk.

Brian Denney, Chief Executive Officer, Toronto Region Conservation Authority (TRCA), provided an overview of the 2013 TRCA accomplishments and projects including climate change; stream revitalization; Partners in Project Green; and, the Heart Lake Tree Top Trekking project. He outlined the 2014 general levy apportionments; funding sources; expenditures; budget pressures and future risks including: aging infrastructure at Albion Hills Conservation Area; Bolton Camp resources; erosion controls; Brampton channel remediation; flooding solutions; and, the Lakeview waterfront connection.

d) Credit Valley Conservation Authority (CVC)
      Presentation by Deborah Martin-Downs, Chief Administrative Officer; and Gerry Robin, Director, Corporate Services, CVC

Received RCB-2013-5

A copy of the presentation is available from the Office of the Regional Clerk.

Deborah Martin-Downs, Chief Administrative Officer, Credit Valley Conservation (CVC) provided an overview of the mandate and goals of CVC, and highlighted watershed management; climate change; identifying and reducing flood risks through rain gauges and Low Impact Development (LID); natural heritage systems and parks; environmental restoration; education programs; and, forest management. She outlined revenue and funding sources; comparisons between the 2013 and 2014 budget; general levy and special levy apportionment; and, 2014 budget pressures and new climate change initiatives.

Regional Council recessed at 12:07 p.m.

Regional Council reconvened at 12:43 p.m.


  Members Present:
G. Carlson*
B. Crombie
F. Dale¨
S. Fennell*
P. Foley
C. Fonseca
S. Hames
N. Iannicca
E. Kolb
K. Mahoney
S. McFadden
G. Miles
E. Moore
M. Morrison
P. Mullin
P. Palleschi
R. Paterak
P. Saito
J. Sanderson
J. Sprovieri
R. Starr

A. Thompson
R. Whitehead

     
  Members Absent: H. McCallion
S. McFadden
J. Tovey
(other municipal business)
(illness)
(illness)

     
  Also Present:

D. Szwarc, Chief Administrative Officer; K. Hale, Acting Commissioner of Employee and Business Services; D. Labrecque, Commissioner of Public Works; N. Trim, Chief Financial Officer and Commissioner of Corporate Services; J. Menard, Commissioner of Human Services; J. Smith, Commissioner of Health Services; Dr. D. Mowat, Medical Officer of Health; P. O'Connor, Regional Solicitor and Director, Legal and Risk Management; K. Lockyer, Regional Clerk and Director of Clerk's; H. West, Legislative Specialist; V. Montesdeoca, Legislative Technical Coordinator; S. Valleau, Acting Legislative Technical Coordinator

Departmental and Program Presentations

e) Health Services (Oral)
      Presentation by Janette Smith, Commissioner of Health Services

Received RCB-2013-6

Councillor Carlson arrived at 12:53 p.m.
Councillor Fennell arrived at 1:10 p.m.

A copy of the presentation is available from the Office of the Regional Clerk.

Janette Smith, Commissioner of Health Services, provided an overview of the 2014 Health Services Operating and Capital Budget. She highlighted the five long term care centres; paramedic services; public health goals; public health functions, services and programs; 2013 accomplishments; issues and trends; health service impacts regarding demographic shifts; 2014 business focus; program re-engineering; cost mitigation of service demands; 2014 net operating budget; budget drivers; service demands; funding sources; and the Current and 10 year Capital Budget.

f) Human Services (Oral)
      Presentation by Janet Menard, Commissioner of Human Services

Received RCB-2013-7

A copy of the presentation is available from the Office of the Regional Clerk.

Janet Menard, Commissioner of Human Services, provided an overview of the 2014 Human Services Budget identifying the core responsibilities; Human Services broad system integration; changes in service delivery from 2007-2014; Term of Council Priorities related to Human Services; 2013 accomplishments; 2014 business focus; social assistance case load trends; mitigated budget costs; value for money and redeployment of funds; net operating budget; expenditures, grants and subsidies; budget drivers and service demands; and, the Capital Budget and 10 year Capital Plan.

g) Internal Services (Oral)
      Presentation by Norma Trim, Chief Financial Officer and Commissioner of Corporate Services

Received RCB-2013-8

A copy of the presentation is available from the Office of the Regional Clerk.

Norma Trim, Chief Financial Officer and Commissioner of Corporate Services, provided an overview of the Internal Services 2014 Budget which includes the Corporate Services department, Employee and Business Services and the Executive Office. She highlighted the 2014 operating budget; Data Analytics opportunity; the Golden Horseshoe Food and Farming Alliance funding request, which if approved would be a technical adjustment to the 2014 budget; Internal Services 2013 accomplishments aligned with the Council Term of Council Priorities; and the 10 year capital plan.

Councillors Miles and Iannicca stated that they had reviewed, and would support the $30,000 funding request from the Golden Horseshoe Food and Farming Alliance.

h) Public Works (Oral)
      Presentation by Dan Labrecque, Commissioner of Public Works

Received RCB-2013-9

Councillor Dale departed at 2:00 p.m.

A copy of the presentation is available from the Office of the Regional Clerk.

Dan Labrecque, Commissioner of Public Works, provided an overview of the 2014 Public Works budget highlighting the Public Works business focus regarding Term of Council Priorities; issues and trends; tax and utility rate supported programs including 2014 budget service demands; the 2014 operating budget; the 10 year Capital Plan; funded and non-funded DC's programs; and, the 2014 Capital Plan.


6. COMMUNICATIONS - Nil

7. REPORTS

1. Staff Reports

a) 2014 Operating and Capital Budget

Moved by Councillor Carlson,
Seconded by Councillor Crombie;

That the report of the Chief Financial Officer and Commissioner of Corporate Services, dated November 27, 2013, titled "2014 Operating and Capital Budget" be deferred to the December 12, 2013 Regional Council Budget Meeting.

Carried RCB-2013-10


8. BY-LAWS
- Nil

9. OTHER BUSINESS - Nil


10. NOTICES OF MOTION
- Nil


11. IN CAMERA MATTERS
- Nil


12. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL

Moved by Councillor Crombie,
Seconded by Councillor Fennell;

That By-law 114-2013 to confirm the proceedings of Regional Council at its meeting held on December 5, 2013, to deliberate the 2014 Budget and to authorize the execution of documents in accordance with the Region's by-laws relating thereto, be given the required number of readings, taken as read, signed by the Regional Chair and the Regional Clerk, and that the Corporate Seal be affixed thereto.

Carried RCB-2013-11


13. ADJOURNMENT

The meeting adjourned at 2:30 p.m.

 

K. Lockyer
_________________________
Regional Clerk

E. Kolb
_________________________
Regional Chair