December 6, 2012 Regional Council-Budget Minutes
Page Content:
1. Prayer and Roll Call
2. Declarations of Conflicts of Interest
3. Approval of Minutes
4. Approval of Agenda
5. Delegations/Presentations
  Regional Budget Overview
 
a)
Budget Overview
  Policing – 2013 Budget
 
b)
Peel Regional Policing – 2013 Budget
 
c)
Ontario Provincial Police (OPP) Municipal Policing Services in Caledon: 2013 Budget
  Conservation Authorities – 2013 Budget
 
d)
Toronto and Region Conservation Authority (TRCA)
 
e)
Credit Valley Conservation Authority (CVC)
 
f)
Conservation Halton (CH)
 
g)
Budget Summary
6. Communications
7. Reports
  1. Staff Reports
   
a)
2013 Operating and Capital Budget
8. By-laws
9. Other Business
10. Notices of Motion
11. In Camera Matters
12. By-law to Confirm the Proceedings of Council
13. Adjournment


THE COUNCIL OF
THE REGIONAL MUNICIPALITY OF PEEL
REGIONAL COUNCIL - BUDGET MEETING
December 6, 2012

Regional Chair Kolb called the Regional Council Budget meeting to order at 9:33 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Brampton.


1. PRAYER AND ROLL CALL

Councillor Paterak recited the prayer.

 
Members Present:
G. Carlson; B. Crombie*; F. Dale; P. Foley; C. Fonseca; S. Hames; E. Kolb; K. Mahoney; H. McCallion; E. Moore; M. Morrison; P. Mullin; P. Palleschi*; R. Paterak; P. Saito; J. Sanderson; J. Sprovieri; R. Starr; A. Thompson; J. Tovey; R. Whitehead
     
 
Members Absent:
S. Fennell, due to other municipal business; N. Iannicca, due to a personal matter; S. McFadden, due to a personal matter; G. Miles, due to a personal matter
   
 
Also Present:
D. Szwarc, Chief Administrative Officer; R. K. Gillespie, Commissioner of Employee and Business Services; D. Labrecque, Commissioner of Public Works; N. Trim, Chief Financial Officer and Commissioner of Corporate Services; J. Menard, Commissioner of Human Services; J. Smith, Commissioner of Health Services; Dr. D. Mowat, Medical Officer of Health; P. O’Connor, Regional Solicitor and Director, Legal and Risk Management; K. Lockyer, Regional Clerk and Director of Clerk’s; H. West, Legislative Specialist; S. Singh, Legislative Technical Coordinator; J. Schwartz, Legislative Assistant

___________________________________

* See text for arrivals
¨See text for departures

2. DECLARATIONS OF CONFLICTS OF INTEREST


Regional Chair Kolb declared a conflict of interest with respect to the salary portion of the Peel Regional Police Budget, as a family member is employed with Peel Regional Police.

Councillor McCallion declared a conflict of interest with respect to the salary portion of the 2013 Peel Regional Police Budget, as a family member is employed with Peel Regional Police.

Councillor Moore declared a conflict of interest with respect to the non-bargaining employee salary portion of the Region of Peel Budget, as family members are employed with the Region of Peel.

Councillor Saito declared a conflict of interest with respect to the non-bargaining employee salary portion of the Region of Peel Budget and the In Camera report (December 7, 2012 Regional Council agenda), as family members are employed with the Region of Peel.



3. APPROVAL OF MINUTES
- Nil


4. APPROVAL OF AGENDA

Moved by Councillor Sanderson,
Seconded by Councillor Thompson;

That the agenda for the December 6, 2012 Regional Council – Budget meeting include an additional Communication item from Peter Fay, City Clerk, City of Brampton, regarding Current and Future Conservation Authority Initiatives Impacting the City of Brampton, to be dealt with under Communications - Item 6b;

And further, that the agenda for the December 6, 2012 Regional Council - Budget meeting be approved, as amended.

Carried RCB-2012-1

Councillor Palleschi arrived at 9:37 a.m., due to other municipal business.


5. DELEGATIONS/PRESENTATIONS

Regional Budget Overview

a) Budget Overview
      Presentation by David Szwarc, Chief Administrative Officer, Norma Trim, Chief Financial Officer and Commissioner of Corporate Services and Stephen VanOfwegen, Director, Business Planning & Financial Support Services

Received RCB-2012-2

A copy of the presentation is available from the Office of the Regional Clerk.

David Szwarc, Chief Administrative Officer, provided opening comments regarding the 2013 Budget process. He stated that the budget is a result of the strategic direction and the 24 Term of Council priorities established at the beginning of the Council term, and policy and program decisions made throughout the year.

Councillor Crombie arrived at 9:52 a.m.

Norma Trim, Chief Financial Officer and Commissioner of Corporate Services, addressed the 2013 Operating and Capital Budget which reflects a changing environment resulting from the economy, population growth, changing demographics and regulations and legislation. She highlighted the 2013 tax supported and utility rate supported budget including the percentage budgeted from property taxes; Region of Peel labour costs for Regionally controlled programs; budget pressures; cost of delivering 2012 service levels to the 2013 population; 2013 capital operating costs; operating service demands, the 10 year Capital Plan by departmental programs; utility rate programs including service demands; 10 year Capital Plan; infrastructure reserve funding required to close financial gaps; and the 2013 to 2016 budget forecast. Norma Trim summarized the budget overview, noting that a 1.5 per cent Regional net levy increase (0.6 per cent property tax increase) is recommended to meet Regional pressures.

Regional Chair Kolb stated that Regional Council discussion and questions would follow the Police Budget presentations.

Policing – 2013 Budget

b) Peel Regional Police: 2013 Budget
      Presentation by Jennifer Evans, Chief and Paul Tetzlaff, Deputy Chief, Peel Regional Police

Received RCB-2011-3

A copy of the presentation is available from the Office of the Regional Clerk.

Jennifer Evans, Chief of Peel Regional Police (PRP), stated that it is a PRP goal to remain an Employer of Choice, noting that PRP was selected as one of Greater Toronto’s Top Employers for 2012 – 2013.

Chief Evans stated that the PRP 2013 Budget highlights wages and Operating Budget; total efficiencies; growth pressures resulting in the recommendation to hire 22 new officers; workload trends, officer/population comparators; funding sources; court security/prisoner transportation upload funding; 10 year capital plan; infrastructure reserves; and the four year operating budget forecast.

Councillor Dale requested an outline of the crime prevention programs in the Region of Peel. Chief Evans responded that there are community liaison committees; four officers are deployed to work in crime prevention; Town Hall meetings are held to communicate on crime prevention issues with the public, and it was noted that PRP is involved with Safe City Brampton and Safe City Mississauga.

Chief Evans announced that Deputy Chief Tetzlaff is retiring and thanked him for ‘balancing the books’ during his tenure with PRP.

Regional Council recessed at 11:05 a.m.

Regional Council reconvened at 11:12 a.m.

  Members Present: G. Carlson; B. Crombie; F. Dale; P. Foley; C. Fonseca; S. Hames; E. Kolb; K. Mahoney; H. McCallion; E. Moore; M. Morrison; P. Mullin; P. Palleschi; R. Paterak; P. Saito; J. Sanderson; J. Sprovieri; R. Starr; A. Thompson; J. Tovey; R. Whitehead
     
  Members Absent: S. Fennell, due to other municipal business; N. Iannicca, due to a personal matter; S. McFadden, due to a personal matter; G. Miles, due to a personal matter
     
  Also Present: D. Szwarc, Chief Administrative Officer; R. K. Gillespie, Commissioner of Employee and Business Services; D. Labrecque, Commissioner of Public Works; N. Trim, Chief Financial Officer and Commissioner of Corporate Services; J. Menard, Commissioner of Human Services; J. Smith, Commissioner of Health Services; Dr. D. Mowat, Medical Officer of Health; P. O’Connor, Regional Solicitor and Director, Legal and Risk Management; K. Lockyer, Regional Clerk and Director of Clerk’s; H. West, Legislative Specialist; S. Singh, Legislative Technical Coordinator; J. Schwartz, Legislative Assistant


c) Ontario Provincial Police (OPP) Municipal Policing Services in Caledon: 2013 Budget
      Presentation by Rose DiMarco, Inspector and Caledon Detachment Commander, OPP and Fuwing Wong, Treasurer, Town of Caledon

Received RCB-2011-4

A copy of the presentation is available from the Office of the Regional Clerk.

Inspector DiMarco provided ‘results driven policing’ statistics regarding crime rates; road safety strategy including driving offences and traffic enforcement; commercial vehicle enforcement; and motor vehicle fatalities. She stated that the Ontario Provincial Police (OPP) has a high commitment to community visibility, involvement and partnerships including the Police Advisory Council of Caledon (PACC) that assists the OPP in restorative justice, Road Watch and crime prevention. Inspector DiMarco provided information regarding the 2013 OPP Budget highlights; staffing and cost estimates, Provincial funding; financial and operational efficiencies; and, municipal policing comparators. Fuwing Wong, Treasurer, Town of Caledon, provided an overview of the 2013 Caledon OPP Operating Budget, 2014 to 2016 forecast and status of reserve funds.

Councillor Morrison requested an update on the new OPP facility.

Inspector DiMarco advised that the OPP Caledon Detachment is now located on Innis Lake Road, Caledon East. She noted that OPP Officers will be deployed to and from the main detachment.

Regional Chair Kolb took comments and questions from Members of Council.

Councillor McCallion raised concern that the Province will reduce ‘pooling’ funds in 2014 and suggested that the 2013 Budget be reduced to offset reductions for 2014.

Councillor McCallion raised concern that staff proposes hiring Full Time Equivalents (FTE) for the Customer Call Centre and inquired how many staff the Call Centre currently has.

Norma Trim, responded that details related to the request for FTE’s would be presented during the December 7, 2012 Internal Services budget presentation.

David Szwarc, stated that the 2014 pooling reduction will equal $10.2 million which will increase the property tax impact from .06 to 1.2 per cent for 2014.

Councillor Mullin expressed concern regarding the capital infrastructure and debt borrowing, noting that developers may need to provide upfont funding for some developments. In response to concerns raised by Councillor Mullin, Norma Trim confirmed that staff would be reporting to Regional Council frequently on the status of Development Charges.

Councillor Palleschi requested information on the reassessment of the electronic billboards and the number of boards located in the City of Mississauga. Norma Trim undertook to contact staff at the City of Mississauga and respond to the December 7, 2012 Regional Budget meeting.

Councillor Palleschi raised concern with the proposed hiring of 3.5 Full Time Equivalents for the Peel Art Museum and Archives (PAMA) and stated that he could not support the budget request unless it is revenue neutral. Kent Gillespie, Commissioner of Employee and Business Services, responded that PAMA has increased its square footage by approximately 170 per cent, including 2 additional buildings, as well as an increase of the programming and exhibitions which will provide greater revenue. Councillor Sanderson suggested that Claire Loughheed, Manager, PAMA, provide further information on the FTE request at the December 7, 2012 Regional Budget meeting.

Regional Council recessed at 12:14 p.m.

Regional Council reconvened at 12:52 p.m.

  Members Present: G. Carlson; B. Crombie; F. Dale; P. Foley; E. Kolb; K. Mahoney; H. McCallion; G. Miles*; E. Moore; M. Morrison; P. Mullin; P. Palleschi*; R. Paterak; P. Saito; J. Sanderson; J. Sprovieri; R. Starr*; A. Thompson; J. Tovey*; R. Whitehead
     
  Members Absent: S. Fennell, due to other municipal business; C. Fonseca, due to other municipal business; S. Hames, due to illness; N. Iannicca, due to a personal matter; S. McFadden due to a personal matter
     
  Also Present: D. Szwarc, Chief Administrative Officer; R. K. Gillespie, Commissioner of Employee and Business Services; D. Labrecque, Commissioner of Public Works; N. Trim, Chief Financial Officer and Commissioner of Corporate Services; J. Menard, Commissioner of Human Services; J. Smith, Commissioner of Health Services; Dr. D. Mowat, Medical Officer of Health; P. O’Connor, Regional Solicitor and Director, Legal and Risk Management; K. Lockyer, Regional Clerk and Director of Clerk’s; H. West, Legislative Specialist; S. Singh, Legislative Technical Coordinator; J. Schwartz, Legislative Assistant


Conservation Authorities – 2013 Budget

d) Toronto and Region Conservation Authority (TRCA)
      Presentation by Brian Denney, Chief Administrative Officer, TRCA

Received RCB-2012-5

Councillor Palleschi arrived at 12:54 p.m.

A copy of the presentation is available from the Office of the Regional Clerk.

Brian Denney, Chief Administrative Officer, Toronto and Region Conservation Authority, provided highlights of the TRCA current programs and the 2013 directions including climate change strategy and implementation; planting and habitat restoration; Emerald Ash Borer monitoring and response; stormwater education; Peel Channels restoration; Special Policy Area flood remediation; sustainable neighbourhood action plans (SNAP); Preservation of the Arsenal Building and the Bolton Camp. He addressed the TRCA draft operating budget; municipal apportionments for the general levy; funding from the Region of Peel; expenditures; general and special levy budget pressures; and the 2013 – 2016 Budget forecast.

Councillor Sprovieri indicated that Councillor Miles had two areas of concern regarding flooding issues in the Brampton downtown core and the Emerald Ash Borer (EAB) infestation. Councillor Sprovieri referred to the resolution passed by the City of Brampton regarding the funding priorities of the area municipaltie(s) and the mandate to require the Conservation Authorities to review area municipal conservation concerns reflective of the CA budgets. Councillor Sprovieri inquired if the TRCA would consider specific municipal funding requests for certain projects.

Councillor Tovey arrived at 1:02 p.m.
Councillor Starr arrived at 1:03 p.m.

Brian Denney responded that the TRCA consults with the area municipalities, however, the TRCA makes the final decisions regarding program funding. He elaborated on the EAB infestation noting that all municipalities have known about EAB infestation during the last 10 years and forest management plans and strategies were put in place. The TRCA is responsible for Ash trees located on TRCA lands and does not get involved with subdivision street trees within municipalities.

Brian Denney provided the following comments with respect to the City of Brampton flood plain area. He stated that City staff needs to deal with the technical work that is required and the project cost should be borne by individuals who will benefit from the mass rezoning of the lands. The Province has set out very clear direction and advice on the flood plan management work that needs to be undertaken and Brampton City staff have not satisfied the questions that the Province has posed. In order to get the flood plain issues resolved, the City of Brampton needs to get the Special Policy Area approved through an Official Plan process and there are big gaps in providing the information that the Province is requesting. Brampton City staff needs to advise the Province how many people will live in the flood prone areas; that an emergency response plan is prepared; and a high order solution that would depict the Regional flow through a modified channel. The TRCA has taken funding from other projects and deferred projects to do some of the technical work and are working with the City of Brampton to see if the growth plan can been implemented. If the growth plan can not be implemented due to costs, there will be a discussion with the Province to see how many people can live in the area.

Councillor Sprovieri inquired about the Climate Change educational programs and how it is determined which schools are chosen for site visits. Brian Denney responded, that, usually a teacher will make a request for presentation through the school principal. He noted the program is growing and undertook to provide details to Councillor Sprovieri.

Councillor McCallion stated that the area municipalities should be responsible for the Emerald Ash Borer located on municipal lands and that Regional funding should be directed to infestation on CA lands. She raised concern with the City of Brampton’s motion to mandate CA funding, noting that Regional Councillors sit on the CA Boards that deal with funding issues.

e) Credit Valley Conservation Authority (CVC)
      Presentation by Rae Horst, Chief Administrative Officer and John Kinkead, Director, Water Resources, CVC

Received RCB-2012-6

Councillor Miles arrived at 2:01 p.m., due to a personal matter.

A copy of the presentation is available from the Office of the Regional Clerk.

Rae Horst, Chief Administrative Officer, Credit Valley Conservation (CVC), provided statistics related to the lands that CVC is responsible for in the Region of Peel and provided an overview of the environmental challenges related to Climate Change factors including the impacts of floodplain regulations. She noted that there will be more properties and houses affected by extreme storms. Rae Horst identified flood vulnerable structures along the Credit River floodplain area and the Cooksville Creek area noting that there is currently an inadequate flood warning system for municipalities and residents. Rae Horst highlighted the CVC’s existing and proposed real-time stream flow gauges and rain gauges and identified the activities, budget and timelines to install new gauges, model development and mapping for 2013 - 2018.

Rae Horst provided an overview of the CVC’s current budget issues; cost cutting measures implemented; covered and uncovered pressures; environmental challenges and environmental solutions; efficiency measures; and, funding beyond levies.

Councillor Mullin noted the importance of the floodplain modelling, indicating that the rain flow gauges should have been implemented years ago.

Councillor Thompson requested that CVC delegate to a future Regional Council meeting on how rain gauges operate, in order to understand how the modelling will work.

f) Conservation Halton (CH)
      Presentation by Ken Phillips, Chief Administrative Officer/Secretary-Treasurer and Marnie Piggot, Director, Financial & Administrative Services, CH

Received RCB-2012-7

A copy of the presentation is available from the Office of the Regional Clerk.

Ken Phillips, Chief Administrative Officer/Secretary-Treasurer provided an overview of the mandated services and programs provided by Conservation Halton including environmental protection; water and forest resources management; education and recreation; and natural environment parks noting that 15 per cent of park pass holders are Peel residents. He highlighted the 2013 budget drivers; funding sources and expenditures including comparisons between 2012-2013; funding uses; the 2013 General and Special Levy funding and the CH budget pressures.

g) Budget Summary
      Presentation by Norma Trim, Chief Financial Officer and Commissioner of Corporate Services

Received RCB-2012-8

The Regional Chair stated that motions would be considered at the December 7, 2012 Regional Council Budget meeting.

Norma Trim provided a summary of the questions posed to staff for follow-up at the December 7, 2012 Regional Council Budget Meeting: a breakdown of the outstanding debt; the value of the electronic billboard assessment; additional FTE’s; use of consultants; gapping of staff; and, the impact of reducing the budget increase from12.8 million to zero.


6. COMMUNICATIONS

a) Sonya Pacheco, Legislative Coordinator, City of Brampton, Letter dated November 28, 2012, Regarding the Conservation Authorities Local Priorities

Received RCB-2012-9

Additional Item – Item 6b:

b) Peter Fay, Clerk, City of Brampton, Letter dated December 5, 2012, Regarding Conservation Authorities

Received RCB-2012-10

7. REPORTS

1. Staff Reports

a) 2013 Operating and Capital Budget

Deferred to the December 7, 2012 Regional Council Budget meeting RCB-2012-11


8. BY-LAWS - Nil

9. OTHER BUSINESS - Nil


10. NOTICES OF MOTION
- Nil


11. IN CAMERA MATTERS - Nil


12. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL

Moved by Councillor Sanderson,
Seconded by Councillor Thompson;

That By-law 115-2012 to confirm the proceedings of Regional Council at its Budget meeting held on December 6, 2012, to deliberate the 2013 budget and to authorize the execution of documents in accordance with the Region's by-laws relating thereto, be given the required number of readings, taken as read, signed by the Regional Chair and the Regional Clerk, and the Corporate Seal be affixed thereto.

Carried RCB-2012-12


13. ADJOURNMENT

The meeting adjourned at 3:03 p.m.

 

 

K. Lockyer
_________________________
Regional Clerk
E. Kolb
_________________________
Regional Chair