December 1, 2011 Regional Council-Budget Minutes
Page Content:
1. Prayer and Roll Call
2. Declarations of Conflicts of Interest
3. Approval of Minutes
4. Approval of Agenda
5. Delegations/Presentations
  Regional Budget Overview
 
a)
Budget Overview
  Policing - 2012 Budget
 
b)
Peel Regional Police: 2012 Budget
 
c)
Ontario Provincial Police (OPP) Municipal Policing Services in Caledon: 2012 Budget
  Conservation Authorities - 2012 Budget
 
d)
Conservation Halton (CH)
 
e)
Credit Valley Conservation Authority (CVC)
 
f)
Toronto and Region Conservation Authority (TRCA)
6. Communications
7. Reports
  1. Staff Reports
   
a)
2012 Current and Capital Budget
8. By-laws
9. Other Business
10. Notices of Motion
11. In Camera Matters
12. By-law to Confirm the Proceedings of Council
13. Adjournment


THE COUNCIL OF
THE REGIONAL MUNICIPALITY OF PEEL
REGIONAL COUNCIL - BUDGET MEETING
December 1, 2011

Regional Chair Kolb called the Regional Council Budget meeting to order at 9:30 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Suite A, Brampton

1. PRAYER AND ROLL CALL

Councillor Mahoney recited the prayer.

Members Present:

G. Carlson; B. Crombie*¨; F. Dale; P. Foley; N. Iannicca*; E. Kolb; K. Mahoney¨; H. McCallion; S. McFadden; G. Miles; E. Moore; M. Morrison; P. Mullin; R. Paterak; P. Saito¨; J. Sanderson; J. Sprovieri; R. Starr; A. Thompson; J. Tovey; R. Whitehead*

Members Absent:

S. Fennell, due to other municipal business; C. Fonseca, due to other municipal business; S. Hames, due to other municipal business; P. Palleschi, due to vacation

Also Present:

D. Szwarc, Chief Administrative Officer; R. K. Gillespie, Commissioner of Employee and Business Services; D. Labrecque, Commissioner of Public Works; N. Trim, Chief Financial Officer and Commissioner of Corporate Services; J.  Menard, Commissioner of Human Services; J. Smith, Commissioner of Health Services; Dr. de Villa, Associate Medical Officer of Health; P. O’Connor, Regional Solicitor and Director, Legal and Risk Management; C. Reid, Regional Clerk; H. West, Legislative Specialist

   

___________________________________

* See text for arrivals
¨See text for departures


2. DECLARATIONS OF CONFLICTS OF INTEREST

Regional Chair Kolb declared a conflict of interest with respect to the salary portion of the Peel Regional Police Budget, as a family member is employed with Peel Regional Police.

Councillor McCallion declared a conflict of interest with respect to the salary portion of the Peel Regional Police Budget, as a family member is employed with Peel Regional Police.

Councillor Miles declared a conflict of interest with respect to the salary portion of the Region of Peel Budget, as a family member is employed with the Region of Peel.

Councillor Moore declared a conflict of interest with respect to the salary portion of the Region of Peel Budget, as family members are employed with the Region of Peel.

Councillor Saito declared a conflict of interest with respect to the salary portion of the Region of Peel Budget, as a family member is employed with the Region of Peel.


3. APPROVAL OF MINUTES -
Nil

 

4. APPROVAL OF AGENDA

Moved by Councillor Miles,
Seconded by Councillor Thompson;

That the agenda for the December 1, 2011 Regional Council Budget meeting be amended to include a report related to the 2012 Current and Capital Budget, to be dealt with under Reports – Item 7a;

And further, that the agenda for the December 1, 2011 Regional Council Budget meeting be approved, as amended.

Carried RCB-2011-41

See also Resolution RCB-2011-48

Councillor Crombie arrived at 9:35 a.m.
Councillor Iannicca arrived at 9:35 a.m.


5. DELEGATIONS/PRESENTATIONS

Regional Budget Overview

 
a)
Budget Overview
     

Presentation by Norma Trim, Chief Financial Officer and Commissioner of Corporate Services

Received RCB-2011-42

A copy of the presentation is available from the Office of the Regional Clerk.

David Szwarc, Chief Administrative Officer provided opening comments stating that staff will be presenting a reasonable and sustainable budget for Council’s consideration. He noted the 2012 budget is proposing a 3.3 per cent increase over the 2011 budget which equates to 1.4 per cent increase on property taxation for 2012. A reduction to the tax increase by drawing funds from reserves from the Ontario Works (OW) subsidies and the Provincial Uploads which includes Pooling and Court Room Security is proposed. After the revenues are applied, the Regionally controlled impact (including external agencies) will be 0.6 per cent on the final tax bill.

Norma Trim, Chief Financial Officer and Commissioner of Corporate Services provided an overview of the 2012 current and capital budget. She highlighted Council priorities as; Provincial legislation requirements; growth trends; service levels and demands; budget pressures; 10 year capital plan and reserve funding required to close financial gaps; net levy increases; utility rate programs including service demands; 10 year capital plan and infrastructure reserve funding required to close financial gaps. Norma Trim provided four scenarios for the average residential property tax impact using various net levy increases from the area municipalities.

Councillor Whitehead arrived at 9:50 a.m.

Councillor McCallion requested staff to prepare a list of all Social and Health services that are funded 100 per cent by local taxpayers, resources and costs involved in each and any revenue by user fees obtained to offset the costs.

Councillor Mullin requested clarification of the number of contract staff will be converted to Full Time Employees (FTE’s). Norma Trim responded that staff is recommending 36 FTE’s which includes 26 new hires and 10 contract employees which will be converted to FTE; as well there are 10 temporary contract positions being proposed. Councillor Mullin enquired what the cost of the 36 FTE’s will be. Norma Trim responded the cost will be less than 2.3 million dollars and that she will confirm the figure at the December 8, 2011 Budget meeting.

Councillor Mullin requested clarification on the status of the four year health program for new FTE’s. Janette Smith, Commissioner of Health Services stated there was a four year plan to hire approximately 100 FTE’s to address the Ontario Public Health Standards and population health risks. The implementation of the Plan is now expanded to six or seven years because the Region of Peel has not received all of the provincial funding for the provincial share of the additional staff over the past two years which is 75 per cent. She noted that 25 FTE’s have been approved by Council but not hired to date as the Region of Peel continues to advocate for provincial funding.

Councillor McCallion commended staff on a thorough report but noted that the impact on industry and commerce is not included in the report. She requested that staff present the proposed budget impact on the business sector at the December 8, 2011 Budget meeting.

Councillor McCallion requested clarification about capital projects and the seven per cent Construction Price Index (CPI). Dan Labrecque, Commissioner of Public Works responded that each program is evaluated on its own attributes but the CPI is usually five per cent. David Szwarc undertook to have staff provide further information.

Councillor McCallion requested information on the number of contract staff that has been converted into FTE’s over the last five years.

Councillor McCallion enquired if there is a proposed merit increase for staff included in the 2012 budget. David Szwarc responded the 2012 budget proposes a two per cent band adjustment for cost of living and includes $760,000 to re-introduce the merit increase for performance.

Councillor McCallion requested that staff provide further information on the Municipal Property Assessment Corporation’s (MPAC) justification for its 4.25 per cent budget increase and asked the Regional Chair to write a letter requesting an explanation.

Councillor McCallion requested that staff provide more information on the request for new staff and related services.

Councillor Moore inquired about the vacant staff positions where hiring has been delayed. Norma Trim said she would confirm the number of vacancies at the next budget meeting however it has been assumed that the equivalent of 61.5 positions will be vacant. Councillor Moore raised concern about staff expenditures should a portion of the 61.5 positions be filled.

Councillor Iannicca raised concern about the utility rate financial infrastructure gap noting that water service billing should be sustainable. He requested staff to report back to the December 8, 2011 Budget meeting on the impact to the average tax bill to close the unfunded gap in the utility rate supported capital.

Councillor Paterak enquired what controls the Region has to ensure the effectiveness on how Regional funding is spent by the Conservation Authorities (CA’s). Norma Trim responded that the control lies with Members of Council who sit on the Boards of the CA’s. Councillor Paterak enquired if the CA’s and MPAC have an internal auditing process and whether the Region of Peel could offer its Internal Auditors. Norma Trim responded that she is not aware if MPAC has an internal audit process and noted the CA’s do not have an internal audit process. She stated that the Board of Director’s would need to invite the Region of Peel for provision of its Internal Audit services.

Councillor Starr requested the Chief Administrative Officer to provide information of the last five approved budgets versus the actual expenditures and revenues and to include a department breakdown of the budgets. David Szwarc undertook to provide the information.

Councillor Starr requested that staff clarify the presentation of the six per cent or $32.00 per household in the utility rate. David Szwarc undertook to provide an illustration of the utility rate structure.

Councillor McCallion asked if the $4.8 million designated for goods movement is for future studies or for implementation of old programs. Dan Labrecque responded that he will confirm that the budgeted money is designated for actions derived from the capital program in the goods movement.

Policing – 2012 Budget

 
b)
Peel Regional Police: 2012 Budget
     

Presentation by Mike Metcalf, Chief; Steve Asanin, Acting Deputy Chief and Mario Ferrante, Manager, Business Support, Peel Regional Police

Received RCB-2011-43

A copy of the presentation is available from the Office of the Regional Clerk.

Chief Metcalf, Chief; Steve Asanin, Acting Deputy Chief and Mario Ferrante, Manager, Business Support, Peel Regional Police (PRP) presented a video highlighting the Peel Regional Police Officers, their fundraising events and their roles within the community. Chief Metcalf stated that PRP was selected as one of the Greater Toronto’s Top employers on November 16, 2011.

Chief Metcalf provided an overview of the PRP 2012 budget. He highlighted total efficiencies found since 2005; the annual current and capital budget review; grant funding; the new materials management centre funded from the Infrastructure Stimulus Fund; community station review; the 2012 current budget; growth pressures; trends and the long term capital plan.

Councillor Dale commended Chief Metcalf on the efficiencies provided by PRP, reviewing the Community Stations and deploying staff.

Councillor McCallion requested that in future, all of the budget presentations provide the financial impact to the business sector.

Councillor Mullin enquired how the Provincial Upload for Court Services will be sustainable in future years. Chief Metcalf responded that the Provincial Upload will be in place for seven years and that PRP has working reserves.

Councillor McCallion noted that she is involved with the goods movement strategy and requested Chief Metcalf to review where vehicles are being pulled over during traffic stops and blocking lanes during accidents. She noted that traffic stops and lane reduction delays the movement of goods and people. The Chief responded that the concern of road blockages will be addressed.

Councillor Mahoney departed at 1:00 p.m. due to other municipal business.
Councillor Saito departed at 1:00 p.m. due to other municipal business.

 
c)
Ontario Provincial Police (OPP) Municipal Policing Services in Caledon: 2012 Budget
     

Presentation by Rose DiMarco, Inspector and Caledon Detachment Commander, OPP and Fuwing Wong, Treasurer, Town of Caledon

Received RCB-2011-44

A copy of the presentation is available from the Office of the Regional Clerk.

Rose DiMarco, Inspector and Caledon Detachment Commander, Ontario Provincial Police (OPP) stated that the OPP Caledon Detachment will be moving its headquarters to Innis Lake Road, Caledon East. She noted that OPP Officers will be deployed to the main detachment thereby reducing service in the area sub-stations.

Inspector DiMarco provided statistics regarding crime; driving offences; motor vehicle fatalities; community visibility and involvement; the Police Advisory Council of Caledon (PACC); and 2011 highlights. She provided an overview of the 2012 budget estimate, financial and operational efficiencies. Fuwing Wong, Treasurer, Town of Caledon provided an overview of the 2012 Caledon OPP Operating Budget, 2013 to 2015 forecast.

Councillor Morrison commended the OPP and PACC in the implementation of the Hot Spot program and in educating Caledon drivers. She indicated there has been a reduction to three traffic fatalities during 2011.

Councillor Crombie departed at 2:30 p.m. due to other municipal business

Conservation Authorities – 2012 Budget

 
d)
Conservation Halton (CH)
     

Presentation by Ken Phillips, Chief Administrative Officer/Secretary-Treasurer and Marnie Piggot, Director, Financial & Administrative Services, CH

Received RCB-2011-45

A copy of the presentation is available from the Office of the Regional Clerk.

Ken Phillips, Chief Administrative Officer/Secretary-Treasurer provided an overview of the mandated services and programs provided by Conservation Halton; past and current initiatives; the 2012 budget drivers; funding sources and expenditures; and the Peel Capital and Operating apportionment.

Councillor McCallion suggested that the Conservation Authorities’ (CA) budgets be presented in the same way to provide consistency. David Szwarc undertook to discuss budget presentations with the CA’s.

 
e)
Credit Valley Conservation Authority (CVC)
     

Presentation by Rae Horst, Chief Administrative Officer and Gerry Robin, Director, Corporate Services, CVC

Received RCB-2011-46

A copy of the presentation is available from the Office of the Regional Clerk.

Rae Horst, Chief Administrative Officer, Credit Valley Conservation (CVC) identified the climate change alliance between the municipalities, Conservation Authorities, business corporations and citizens. She highlighted historical revenue data; 2012 budget drivers; water management; restoration stewardship and education programs; natural heritage; land management and conservation areas; monitoring; projects which will not proceed during 2012 and revenue risks.

Councillor Mullin raised concern that the Province has not funded Conservation Authorities accordingly with its mandate and legislated requirements. She thanked the Region of Peel and volunteers for their continued support and contributions to CVC. Councillor Mullin stated that CVC is investigating a recreational strategy to provide additional revenues.

Councillor Paterak reiterated the need for internal audit procedures to be put in place to ensure the CA’s effectiveness.

Councillor Paterak enquired if fleet services are included in the budget. Gerry Robin, Director of Corporate Services responded that CVC leases its fleet which is charged internally. The Regional Chair stated that he will provide information to CVC from the Peel Regional Police on purchasing vehicles at auctions.

Councillor Paterak enquired about the CVC’s new program on ecological goods and services and asked for more information. Rae Horst responded that she will provide Councillor Paterak with the requested information.

 
f)
Toronto and Region Conservation Authority (TRCA)
     

Presentation by Brian Denney, Chief Administrative Officer, TRCA

Received RCB-2011-47

A copy of the presentation is available from the Office of the Regional Clerk.

Brian Denney, Chief Administrative Officer, Toronto and Region Conservation Authority provided highlights of the TRCA programs including flood lines and the Brampton Channel; Emerald Ash Borer; the Kortright Centre; sustainable neighbourhood action plans; education programs; Partners in Project Green; Albion Hills Community Farm; Bolton Camp and Innovation Lakeview Mississauga.

Councillor Sanderson enquired if the TRCA will be moving forward with the Brampton channel diversion in 2012. Brian Denney responded that the Environmental Assessment should proceed in 2012 to find a solution that could lead to a Regional storm level of control for the area. Councillor Sanderson raised concern that the completion of the diversion will take a number of years which will delay tax revenue for the City of Brampton. Brian Denney stated the challenge is to come up with a plan that provides proposed remedial works and policy considerations that can be presented to the Province. Councillor Sanderson asked if the channel will resolve other water challenges in the surrounding areas in Brampton. Brian Denney responded that the channel will not provide solutions to the other water courses.

Councillor Foley enquired if there is any funding budgeted to mitigate future damage of the buildings in the Bolton Camp. Brian Denney responded that TRCA needs to meet with the Region of Peel and Town of Caledon to determine which buildings need to be restored. He noted that a sponsor will need to be obtained to assist with the operational subsidy of the Camp.


6. COMMUNICATIONS
- Nil


7. REPORTS

2. Staff Reports

a) 2012 Current and Capital Budget

Deferred to the December 8, 2011 Regioal Council Budget meeting RCB-2011-48


8. BY-LAWS - Nil


9. OTHER BUSINESS - Nil


10. NOTICES OF MOTION
- Nil


11. IN CAMERA MATTERS - Nil


12. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL

Moved by Councillor Thompson,
Seconded by Councillor Sanderson;

That By-law 179-2011 to confirm the proceedings of Regional Council at its budget meeting held on December 1, 2011, and to authorize the execution of documents in accordance with the Region's by-laws relating thereto, be given the required number of readings, taken as read, signed by the Regional Chair and the Regional Clerk, and the Corporate Seal be affixed thereto.

Carried RCB-2011-49

 

13. ADJOURNMENT

The meeting adjourned at 3:05 p.m.

 

C. Reid
_________________________
Regional Clerk
E. Kolb
_________________________
Regional Chair