February 24, 2011 Regional Council - Budget Minutes
Page Content:
1. Roll Call
2. Declarations of Conflicts of Interest
3. Approval of Minutes
4. Approval of Agenda
5. Delegations/Presentations
6. Communications
7. Reports
8. By-laws
9. Other Business
10. Notices of Motion
11. In Camera Matters
  a) Non-Union Salary Adjustment (Oral) (Labour Relations or Employee Negotiations)
12. By-law to Confirm the Proceedings of Council
13. Adjournment


THE COUNCIL OF
THE REGIONAL MUNICIPALITY OF PEEL
February 24, 2011 REGIONAL COUNCIL - BUDGET MEETING

Regional Chair Kolb called the Regional Council Budget meeting to order at 11:50 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Suite A, Brampton.


1. ROLL CALL

Members Present:

F. Dale; S. Fennell; P. Foley; C. Fonseca; S. Hames; N. Iannicca; E. Kolb; K. Mahoney; H. McCallion; G. Miles; E. Moore¨; M. Morrison; P.  Mullin; P. Palleschi; R. Paterak; P. Saito¨; J. Sanderson; J. Sprovieri; R. Starr; A. Thompson; R. Whitehead¨

   
Members Absent:

E. Adams, due to a personal matter; G. Carlson, due to illness; S. McFadden, due to a personal matter; J. Tovey, due to other municipal business

   

Also Present:

D. Szwarc, Chief Administrative Officer; R. K. Gillespie, Commissioner of Employee and Business Services; D. Labrecque, Commissioner of Public Works; N. Trim, Chief Financial Officer and Commissioner of Corporate Services; J.  Menard, Commissioner of Human Services; J. Smith, Commissioner of Health Services; Dr. E. de Villa, Acting Medical Officer of Health; P. O’Connor, Regional Solicitor and Director, Legal and Risk Management; C. Reid, Regional Clerk; H. West, Legislative Specialist

___________________________________

* See text for arrivals
¨See text for departures

2. DECLARATIONS OF CONFLICTS OF INTEREST

Regional Chair Kolb declared a conflict of interest with respect to the salary portion of the Peel Regional Police Budget, as a family member is employed with Peel Regional Police.

Councillor McCallion declared a conflict of interest with respect to the salary portion of the Peel Regional Police Budget, as a family member is employed with Peel Regional Police.

Councillor Miles declared a conflict of interest with respect to the salary portion of the Region of Peel Budget, as a family member is employed with the Region of Peel.

Councillor Moore declared a conflict of interest with respect to the salary portion of the Region of Peel Budget, as family members are employed with the Region of Peel.

Councillor Saito declared a conflict of interest with respect to the salary portion of the Region of Peel Budget, as a family member is employed with the Region of Peel.


3. APPROVAL OF MINUTES

a) February 10, 2011 Regional Council Budget Meeting

Moved by Councillor Iannicca,
Seconded by Councillor Fonseca;

That the minutes of the February 10, 2011 Regional Council - Budget meeting be approved.

Carried RCB-2011-27


4. APPROVAL OF AGENDA

Moved by Councillor Whitehead,
Seconded by Councillor Thompson;

That the agenda for the February 24, 2011 Regional Council Budget meeting be amended to include a communication from Pat Mullin, Chair, Credit Valley Conservation (CVC), regarding matters related to CVC, City of Brampton and the Region of Peel, to be dealt with under Communications – Item 6a;

And further, that the agenda for the February 24, 2011 Regional Council – Budget meeting be approved, as amended.

Carried RCB-2011-28

See also Resolution RCB-2011-33


5. DELEGATIONS/PRESENTATIONS

Departmental and Program Presentations

  a)

Health Services

     

Presentation by Janette Smith, Commissioner of Health Services

Received RCB-2011-29

Janette Smith, Commissioner of Health Services, provided an overview of the Health Services 2011 budget. She highlighted long term care facilities; paramedic services; public health; the Provincial health system; client satisfaction and benchmarking; Health Services accomplishments; issues and trends; 2011 business focus; efficiencies; budget drivers, pressures and service demands; funding update for 2011; net expenditure and the capital budget for 2011. A copy of the presentation is available from the Office of the Regional Clerk.

Councillor McCallion inquired what percentage of the total Health Services budget is financed by the Province. Janette Smith responded that the Province provides just over 50 per cent of the $218.7 million Health Services budget.

Councillor McCallion raised concern about the cost of ambulance care noting that the Region is responsible for funding 50 per cent however does not receive revenue from patient billing. She noted that the patient billing fees have not been increased during past years and suggested they should be reviewed by the Province and that municipalities should receive 50 per cent of the revenues collected.

The Commissioner of Health Services was directed by Councillor McCallion to bring forward a report to Regional Council to advocate for an increase in ambulance fees and disbursement of revenues from the Provincial level.

In response to an inquiry from Councillor Fonseca, Janette Smith indicated that a report will be provided to a future meeting of Council, to determine the success of hiring the full time Technicians in Paramedic stations.

Councillor Sanderson inquired why the fire hall and paramedic reporting station to be co-located with Paramedic Services at Queen Street West and Kimbark Drive, City of Brampton, is not proceeding. Janette Smith responded that the architectural footprint could not accommodate a reporting station and advised that a satellite co-locating station will be constructed on the site.

Councillor Thompson raised concern that the 2011 capital budget does not include financing for the addition of a paramedic station at the Valleywood Fire Hall. Janette Smith stated that the 2010 Capital Budget has remaining funds which could be transferred to construct the facility should it be deemed necessary. She noted that Regional staff are reviewing all of the Caledon emergency facilities and will consider the co-location of a Paramedic station at the Valleywood Fire Hall.

Councillor McCallion asked for clarification of the term “co-location”. Peter Dundas, Chief and Director of Paramedic Services, responded that co-locate means sharing some of common space and fitness facilities but is not “co-habitation”.

  b) Public Works
     

Presentation by Dan Labrecque, Commissioner of Public Works

Received RCB-2011-30

Dan Labrecque, Commissioner of Public Works, provided an overview of the rate supported and tax supported 2011 Public Works budget. He highlighted key services and factors regarding transportation; waste management; development services; operations support; water; wastewater; performance measures; efficiencies; budget drivers and service demands; the 10 year Capital Plan; net expenditures and the 2011 Capital Plan. A copy of the presentation is available from the Office of the Regional Clerk.

Councillor Palleschi inquired if the proposed 2011 budget includes funding for new recycling bins with covers. Dan Labrecque, responded that funding has been allocated for recycling bins and that recommendations regarding the type of bins to be used will be provided to the Waste Management Committee.

Councillor Mullin inquired if there is funding in the proposed budget to communicate and educate the public on the proper use of recycling boxes. She noted there is a lot of blowing debris on streets because residents do not place material in the boxes properly. Dan Labrecque responded that funding has been allocated for new communication brochures which will be developed when a recommendation for the new recycling boxes is approved by Regional Council.

Councillor Mullin commended Public Works staff on the quality of work and communication to the public during the execution of construction projects in her ward.

Councillor McCallion inquired if the Region of Peel receives full cost recovery in billing fees for Public Works programs. The Commissioner of Public Works was requested by Councillor McCallion to review financing sources to ensure that there is a full cost recovery in billing.

Councillor McCallion noted that there is no fee comparison in the unmetered consumption of water and wastewater charges to determine whether the rates were increased. Dan Labrecque responded that the rates are increased based on the percentage of increase the Region of Peel incurs. Dan Labrecque undertook to provide the rate comparisons directly to Councillor McCallion.

Councillor Miles inquired if the Region of Peel water bill indicates the distribution of costs for Water, Wastewater and Conservation Authorities. Dan Labrecque responded that the Water and Wastewater volume charges are listed on the water bill. He noted that a new billing system model is being reviewed which could include Conservation Authority and overhead charges.

Councillor Miles referred to the proposed 4.5 per cent increase on the water bill attributed to hydro electricity and inquired how much of the water bill is related to energy. Dan Labrecque responded that approximately 20 per cent of the water budget is related to energy costs and that staff are reviewing a pump optimization program to reduce those costs. Councillor Miles stated that the water bill is a utility and that the bills should reflect Water, Wastewater, Conservation Authority and hydro costs. The Commissioner of Public Works was requested by Councillor Miles to include inserts with water bills to identify the breakdown of costs.

Councillor Sprovieri stated that the contract for intersection improvements along Bovaird Drive was awarded two to three years ago and that the work has not yet been completed. He requested staff review the contract, when the works will be completed and ensure that the contractor will not bill the Region of Peel for increased inflationary costs. Dan Labrecque undertook to review the specifics of the contract and report back directly to Councillor Sprovieri.

Councillor Whitehead departed at 1:15 p.m., due to a personal matter.

  c) Internal Services
     

Presentation by R. Kent Gillespie, Commissioner of Employee and Business Services

Received RCB-2011-31

R. Kent Gillespie, Commissioner of Employee and Business Services, provided an overview of the 2011 Internal Services, Planning and Heritage budget. He highlighted the workforce facilities; Paramedic facilities; Heritage Complex; efficiencies; increased service demands; budget drivers; net expenditures; the Capital Plan to 2020 and the 2011 Capital Plan. A copy of the presentation is available from the Office of the Regional Clerk.

Councillor Sprovieri raised concern related to the visual contrast regarding the renovated Heritage Complex, the old Court House and the new addition. The Commissioner of Employee and Business Services was requested to review the visual contrast with the Architect to determine if improvements can be made.

Councillor McCallion inquired as to the amount of funding allocated for advertising at the Region of Peel. R. Kent Gillespie responded that advertising costs are allocated to individual program areas within departments. The Commissioner of Employee and Business Services was requested by Councillor McCallion to review advertising costs and identify potential efficiencies. Councillor McCallion further requested that the Commissioner of Employee and Business Services report on the number of Public Relations and Advertising staff that the Region of Peel employs, in comparison to other municipalities.

Councillor Saito departed at 1:59 p.m., due to other municipal business.

  d) 2011 Regional Budget Summary
     

Presentation by Norma Trim, Chief Financial Officer and Commissioner of Corporate Services

Received RCB-2011-32

Norma Trim, Chief Financial Officer and Commissioner of Corporate Services, summarized the recent changes to the proposed 2011 Regional budget. She addressed Council’s request regarding additional investment in housing and homelessness, Toronto and Region Conservation Authority infrastructure costs for flood remediation in Brampton; and retaining financial uploading from the Province for Ontario Works administration. Norma Trim provided three scenarios for the Regional tax increase, being 0.9 per cent, 1.5 per cent and 2.5 per cent and identified the impact on the single property tax payer based on the area municipal tax increases. A copy of the presentation is available from the Office of the Regional Clerk.

Councillor Sprovieri requested a follow up to Councillor Iannicca’s concern raised at the February 10, 2011 Regional Council Budget meeting regarding the cost of construction of affordable housing. Janet Menard, Commissioner of Human Services, responded that the $56 million budget for the potential construction of 200 units is an estimate. She stated that there is a range between one and five unit bedrooms, noting that the cost per unit would range from $148,000 to $230,000. The amount budgeted also includes cost uncertainties related to installation of fire sprinklers, universal accessibility standards, municipal charges, Development Charges, hydro sub-metering, individual suite metering, land transfer tax increases, capital gains tax increases and the impact of the Harmonized Sales Tax (HST). The $56 million has been budgeted for a future affordable housing project should funds become available from the Provincial or Federal levels of government.

Councillor McCallion inquired who determines the size of units for social housing. Janet Menard responded that the Service Manager determines the size of the units required noting that some units require more bedrooms to accommodate blended families which are reflective of the Peel community. Councillor McCallion raised concern regarding the social housing wait list and requested that the Commissioner of Human Services to report back to Regional Council with details regarding the determination of unit sizes.

Additional Item 6.a) was dealt with.

6. COMMUNICATIONS

a) Pat Mullin, Chair, Credit Valley Conservation, Letter dated February 22, 2011 regarding matters related to CVC, City of Brampton and Region of Peel

Moved by Councillor Iannicca,
Seconded by Councillor McCallion;

That the letter from Pat Mullin, Chair, Credit Valley Conservation (CVC) dated February 22, 2011, regarding matters related to CVC, City of Brampton and Region of Peel be referred back to the CVC for further discussion.

Carried RCB-2011-33

See also Resolution RCB-2011-28

Councillor Palleschi stated that the letter received from the Credit Valley Conservation (CVC) dated February 22, 2011, regarding matters related to CVC, City of Brampton and the Region of Peel contains inaccuracies. He noted that page 3 states that the Official Plan Amendment (OPA) indicates that the Environmental Implementation Report (EIR) will be completed to the satisfaction of CVC before the subdivision plans are approved which is not correct as the OPA states that the EIR will be completed prior to development. Councillor Palleschi stated that the letter should state that the City of Brampton had offered an arrangement to save money by retaining one consultant by the City of Brampton, CVC and the developer with an established Terms of Reference. If a party does not agree on the hiring of one consultant, a separate fund will be established to cover the cost of an individual peer review.

Regional Chair Kolb recommended that the letter be referred back to the CVC for clarification noting that representatives of Regional Council who sit on the Board of Directors can discuss the issues raised.

Discussion occurred amongst Members of Regional Council regarding the consideration of an additional $450,000 in funding to be allocated to the Toronto and Region Conservation Authority (TRCA) 2011 budget for a study to be completed on its asset in Brampton to improve control of flooding.

Councillor Moore departed at 2:47 p.m., due to a personal matter.

Councillor Sprovieri inquired how much funding the Region of Peel provides to the TRCA and CVC for global warming. David Szwarc, Chief Administrative Officer, responded that the total amount requisitioned from the two agencies for 2011 is $12.4 million. Councillor Sprovieri inquired if the CVC and TRCA could utilize the funds for global warming to address flooding issues in the City of Mississauga and City of Brampton. Jim Dillane, Director, Finance and Business Services, TRCA, was in attendance at the meeting and responded that the additional $450,000 funding would be earmarked to provide a study for flood mitigation to help the City of Brampton achieve its desired development in the downtown core.

Regional Chair Kolb requested that the TRCA try to allocate funding from the 2011 Budget and report back to Regional Council if TRCA cannot allocate the funds for flood mitigation in the City of Brampton.

Rules of Procedures Waived

Moved by Councillor Thompson,
Seconded by Councillor Sanderson;

That in accordance with Procedural By-law 57-2006, as amended, Section III-2(n), be waived in order that the February 24, 2011 Regional Council Budget meeting continue past 3:30 p.m.

Carried RCB-2011-34

Members of Council discussed the three scenarios for Regional tax increase as presented by Norma Trim, Chief Financial Officer and Commissioner of Corporate Services and supported scenario Three being a 2.5 per cent Regional tax increase.


11. IN CAMERA MATTERS

Councillor Miles exited the meeting room due to her declared conflict of interest regarding wage and salary adjustments.

At 3:40 p.m. in accordance with section 239(2) of the Municipal Act, 2001, as amended, a motion was placed, and was carried, to move into closed session to consider the following subject matter:

Moved by Councillor McCallion,
Seconded by Councillor Thompson;

That Council proceed into “In Camera” to consider the following subject matter:

Additional Item – 11a:

  • Labour Relations and Employee Negotiations (Labour relations or employee negotiations)

Carried RCB-2011-35

Moved by Councillor Mullin,
Seconded by Councillor Thompson;

That Council proceed out of “In Camera”.

Carried RCB-2011-36

Council moved out of Closed Session at 3:50 p.m.

a) Non-Union Salary Adjustment (Oral) (Labour Relations or Employee Negotiations)

Moved by Councillor McCallion,
Seconded by Councillor Iannicca;

That the salary portion of the 2011 Regional Budget which includes a two per cent non-union salary band adjustment, be approved;

And further, that the non-union merit adjustment component of performance management increases be suspended for the 2011 Current Budget;

And further, that the salary portion of the 2011 budget be reduced by $1.6 million;

And further, that the tax levy be adjusted by the net amount of $1.1 million.

Carried RCB-2011-37

See also Resolution RCB-2011-38

Moved by Councillor Palleschi,
Seconded by Councillor Sanderson;

That the 2011 Current Budget, as amended by the presentation of the Chief Financial Officer to Regional Council on February 24, 2011, at a total value of $1,659,055,323 set out in Summary I of the Executive Summary being Appendix I, to the report dated January 14, 2011, and titled “2011 Current and Capital Budget”, be approved;

And further, that the appropriate by-law to apportion the $829,896,546 net levy funding required, be presented to Regional Council for enactment;

And further, that the 2011 Capital Budget for Property Tax and Utility Rate Supported Programs totaling $897,241,000 as set out in Summary III of the Executive Summary (Appendix I) of the subject report be approved;

And further, that the projects identified with an "A" for approved funding status in Appendix III in each of the program sections of the 2011 Budget Document be authorized to proceed in accordance with the Financial Control By-law;

And further, that the Consolidated 10 Year Capital Plan totaling $5,155,527,000 as summarized in Summary IV of the Executive Summary (Appendix I) of the subject report be approved, in principle, for planning purposes;

And further, that the changes to the user fees and charges proposed in Summary VI of the Executive Summary (Appendix I) of the subject report be approved to take effect on the day of enactment of the associated By-law;

And further, that the Water, Wastewater and Waste Management System fees and charges as outlined in the Summary VII of the Executive Summary (Appendix I) of the subject report be approved to take effect on the day of enactment of the associated By-laws;

And further, that the Chief Financial Officer and Commissioner of Corporate Services be authorized to carry out any necessary technical adjustments and present the necessary levy By-law to Regional Council for enactment;

And further, that the necessary User Fee By-laws be presented to Regional Council for enactment;

And further, that the 2011 Utility Rate Budget be adjusted to reflect Council’s decision on how to address the non-compliance issue of the Utility Rate Stabilization Reserves

Carried RCB-2011-38

See also Resolutions RCB-2011-37, RCB-2011-39


6. COMMUNICATIONS

Additional Item 6.a

a) Pat Mullin, Chair, Credit Valley Conservation, Letter dated February 22, 2011, Regarding Matters Related to CVC, City of Brampton and Region of Peel

This item was dealt with under Resolutions RCB-2011-33


7. REPORTS
- Nil


8. BY-LAWS

Three Readings:

By-law 7-2011: A by-law to amend By-law 43-2002 titled the “Fees By-law” and to repeal By-law 1-2010 and By-law 57-2010.

By-law 8-2011: A by-law to amend By-law 16-2007 titled the “Sewer Surcharge Rate and Sewer Waste Disposal Charge By-law” and to repeal By-law 3-2010.

By-law 9-2011: A by-law to amend By-law 17-2007 titled the “Waste Management System Fees and Charges By-law” and to repeal By-law 5-2010.

By-law 10-2011: A by-law to amend By-law 15-2007 titled the “Wastewater System Fees and Charges (Sewer Charge Rates) By-law” and to repeal By-law 4-2010.

By-law 11-2011: A by-law to amend By-law 14-2007 titled the “Water Consumption Fees and Charges By-law” and to repeal By-law 2-2010.

Moved by Councillor Hames,
Seconded by Councillor Fennell;

That the by-laws listed on the Regional Council Budget agenda, being By-laws 7-2011 to 11-2011 inclusive, be given the required number of readings, taken as read, signed by the Regional Chair and the Regional Clerk, and the Corporate Seal be affixed thereto.

Carried RCB-2011-39

See also Resolution RCB-2011-34


9. OTHER BUSINESS
- Nil


10. NOTICES OF MOTION - Nil


11. IN CAMERA MATTERS
- Nil

Additional Item – Item 11.a

a) Non-Union Salary Adjustment (Oral) (Labour Relations or Employee Negotiations)

This item was dealt with under Resolutions RCB-2011-37


12. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL

Moved by Councillor Paterak,
Seconded by Councillor Palleschi;

That By-law 28-2011 to confirm the proceedings of Regional Council at its budget meeting held on February 24, 2011, and to authorize the execution of documents in accordance with the Region's by-laws relating thereto, be given the required number of readings, taken as read, signed by the Regional Chair and the Regional Clerk, and the Corporate Seal be affixed thereto.

Carried RCB-2011-40


13. ADJOURNMENT

The meeting adjourned at 3:55 p.m.

 

C. Reid
_________________________
Regional Clerk

E. Kolb
_________________________
Regional Chair