February 10, 2011 Regional Council - Budget Minutes
Page Content:
1. Roll Call
2. Declarations of Conflicts of Interest
3. Approval of Minutes
4. Approval of Agenda
5. Delegations/Presentations
6. Communications
7. Reports
8. By-laws
9. Other Business
10. Notices of Motion
11. In Camera Matters
12. By-law to Confirm the Proceedings of Council
13. Adjournment


THE COUNCIL OF
THE REGIONAL MUNICIPALITY OF PEEL
February 10, 2011 REGIONAL COUNCIL - BUDGET MEETING

Regional Chair Kolb called the Regional Council Budget meeting to order at 12:30 p.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Brampton.


1. ROLL CALL

Members Present:

E. Adams; G. Carlson; S. Fennell; P. Foley; C. Fonseca; S. Hames; N. Iannicca; E. Kolb; H. McCallion¨; S. McFadden; G. Miles; E. Moore; M. Morrison; P.  Mullin; P. Palleschi¨; R. Paterak; P. Saito; J. Sanderson; J. Sprovieri; A. Thompson; J. Tovey*; R. Whitehead

   
Members Absent:

F. Dale, due to other municipal business; K. Mahoney, due to other municipal business; S. McFadden; E. Moore, due to vacation; M. Morrison, due to vacation; P.  Mullin, due to a personal matter; J. Sanderson, due to illness; R. Starr, due to other municipal business; R. Whitehead, due to illness

   

Also Present:

D. Szwarc, Chief Administrative Officer; R. K. Gillespie, Commissioner of Employee and Business Services; D. Labrecque, Commissioner of Public Works; N. Trim, Chief Financial Officer and Commissioner of Corporate Services; J.  Menard, Commissioner of Human Services; J. Smith, Commissioner of Health Services; Dr. D. Mowat, Medical Officer of Health; P. O’Connor, Regional Solicitor and Director, Legal and Risk Management; C. Reid, Regional Clerk; Helena West, Legislative Specialist

___________________________________

* See text for arrivals
¨See text for departures

2. DECLARATIONS OF CONFLICTS OF INTEREST

Regional Chair Kolb declared a conflict of interest with respect to the salary portion of the Peel Regional Police Budget, as a family member is employed with Peel Regional Police.

Councillor McCallion declared a conflict of interest with respect to the salary portion of the Peel Regional Police Budget, as a family member is employed with Peel Regional Police.

Councillor Miles declared a conflict of interest with respect to the salary portion of the Region of Peel Budget, as a family member is employed with the Region of Peel.

Councillor Saito declared a conflict of interest with respect to the salary portion of the Region of Peel Budget, as a family member is employed with the Region of Peel.


3. APPROVAL OF MINUTES

a) January 27, 2011 Regional Council Budget Meeting

Regional Chair Kolb stated that the resolution RCB-2011-10 “to defer” the report of the Chief Financial Officer and Commissioner of Corporate Services titled “2011 Current and Capital Budget” should indicate that the report “be received”.

Councillor Saito stated that she and Councillor Mahoney departed the meeting early and requested that the minutes reflect that it was due to other municipal business.

Moved by Councillor Saito,
Seconded by Councillor Thompson;

That the report of the Chief Financial Officer and Commissioner of Corporate Services, dated January 27, 2011, titled “2011 Current and Capital Budget”, be received;

And further, that the minutes reflect that Councillor Saito and Councillor Mahoney departed the meeting early due to other municipal business;

And further, that the minutes of the January 27, 2011 Regional Council - Budget meeting be approved, as amended.

Carried RCB-2011-12


4. APPROVAL OF AGENDA

Councillor Miles raised concern that a 2/3 majority vote is required for a motion to reconsider the approval of the external budgets. She referred to dialogue held at the January 27th Regional Council Budget meeting on whether to receive or approve the external budgets, noting that it was agreed upon that the motion of approval can be reconsidered at a following budget meeting, however it was not clarified that 2/3 majority vote would be required.

Councillor McCallion stated there needs to be consistency in the process with approving or receiving the external budgets. She recommended that if one matter is to be reconsidered prior to the final approval of Regional Council then all matters previously approved should be reopened.

Councillor Palleschi requested that the approval of the external budgets at the January 27, 2011 budget meeting be rescinded until final adoption of the Region of Peel 2011 Current and Capital Budget. He requested that the external budgets be received.

Carol Reid, Regional Clerk suggested that the procedural by-law requiring a 2/3 vote to reopen a matter, be suspended.

Moved by Councillor McCallion,
Seconded by Councillor Fennell;

That in accordance with section 1 (c) of the Procedural by-law, 57-2006, as amended, the rules of procedure be suspended.

Carried Unanimously RCB-2011-13

Moved by Councillor Palleschi,
Seconded by Councillor Miles;

That the January 27, 2011 Resolutions RCB-2011-4, RCB-2011-6, and RCB-2011-8 approving the Ontario Provincial Police 2011 Budget, the Peel Region Police 2011 Budget and the Credit Valley Conservation 2011 Budget be amended to receive the budgets, as presented.

Carried Unanimously RCB-2011-14

Moved by Councillor Palleschi ,
Seconded by Councillor Sprovieri;

That the agenda for the February 10, 2011 Regional Council – Budget meeting be approved.

Carried RCB-2011-15


5. DELEGATIONS/PRESENTATIONS

Conservation Authorities – 2011 Budget

  a)

Conservation Halton (CH)

     

Presentation by Marnie Piggot, Director, Financial and Administrative Services, CH

Received RCB-2011-16

Marnie Piggot, Director, Financial and Administrative Services, Conservation Halton provided an overview of the 2011 Conservation Halton (CH) budget. She highlighted CH’s mandated roles; major initiatives and budget drivers; budget summary; funding source; municipal apportionments; tax supported expenditures and a summary of the operating and capital budgets. A copy of the presentation is available from the Office of the Regional Clerk.

Councillor Saito stated that the City of Mississauga will be undertaking land use planning and watershed studies of the lands between the 9th Line and Highway 407 and inquired if CH has included a work plan for the subject lands in 2011. Marnie Piggot confirmed that CH will be involved with the watershed studies.

Councillor Saito inquired if CH has considered hiring the full time employees on a contract basis to reduce costs. Marnie Piggot responded that the majority of the positions are contract positions.

Councillor Paterak inquired if the anticipated increase in CH legal fees is due to aggregate issues. Marnie Piggot responded that the majority of the legal challenges involve offences caused by residents who live on the Lake Ontario shoreline.

Councillor Tovey arrived at 12:41 p.m

  b) Toronto and Region Conservation Authority (TRCA)
     

Presentation by Brian Denney, Chief Administrative Officer, TRCA

Received RCB-2011-17

Brian Denny, Chief Administrative Officer, Toronto and Region Conservation Authority (TRCA) stated his concerns regarding discussion that Members of Council had at the Regional Council meeting prior to the Budget meeting with respect to TRCA. He requested an opportunity to have further dialogue and respond to some of the statements made. Regional Chair Kolb recommended that they proceed with the budget presentation and suggested that arrangements can be made for TRCA representatives to come back to a future meeting of Council.

Brian Denny provided an overview of TRCA’s projects utilizing Google Earth. He highlighted the City of Toronto waterfront; action plans for sustainability work within communities; managing flood planes; natural heritage projects (Heart Lake Conservation Area, Albion Hills Conservation Area, Bolton Camp, Clairville Conservation Area and the Partners in Green Eco program); and the proposed acquisition of new space to accommodate the TRCA offices. Brian Denny provided information regarding the TRCA’s 2011 operating budget, 2010 municipal funding, operating levy calculation, water management programs, educational programs and the capital budget. A copy of the presentation is available from the Office of the Regional Clerk.

Councillor Palleschi stated that the City of Brampton is growing rapidly noting that a lot of green space will be developed. He expressed concern of regulations imposed by the TRCA on Downtown Brampton and the Brampton core regarding flood mitigation noting that the TRCA is responsible for the water channel which requires a $300 million restoration to have effective flood mitigation. Further, Councillor Palleschi expressed concern that the TRCA or CVC have changed regulations near completion of a development which requires new or additional studies before final approval is provided. Councillor Palleschi recommended that finances be pooled between the Conservation Authorities, municipalities and developers to hire one consultation instead of three when conducting studies.

Councillor Miles recognized the good work that the TRCA undertakes, stating that Council’s concern is not with the protection of the environment but with good governance which includes accountability and transparency. She stated that better communication and consultation with Conservation Authorities is required. Councillor Miles raised concern with the TRCA who recently changed the hydraulic guidelines and flood mapping for the Brampton core. She noted that City of Brampton Councillors and staff have been unable to get information from the TRCA as to why the rules were changed. She indicated there was no consultation and inquired what parameters were used to change the guidelines.

Councillor Sprovieri inquired where the 2010 additional funds regarding global warming were allocated. Regional Chair Kolb suggested the information be provided to Members of Council prior to approval of the final budget.

Councillor Hames referred to lands that the Region of Peel provided to the Habitat for Humanity Development. She noted that the lands are in a fully developed community, however TRCA will not provide approval for the construction of three townhouses. Brian Denney undertook to meet with Councillor Hames to review the matter.

Regional Chair Kolb recommended that a meeting be held with the Minister of Natural Resources, Conservation Authorities, the Region and area municipal staff to determine a way to hire one consultant opposed to numerous consultants.

Councillor Tovey asked if the Province would allow the TRCA to hire one consultant under its mandate. Brian Denney responded that he believes one consultant could be hired and on occasion the Province may require a peer review.

Councillor McCallion raised concern about the timing of the meetings and approval of the final budget. She suggested that a meeting be held with all area municipalities, the Region, the CA’s and MNR to discuss solutions to storm management but noted that the budget process should not be delayed.

Councillor Palleschi moved the following motion:

Whereas, the Region of Peel is a major funding partner to the annual operating and capital budgets of the Credit Valley Conservation Authority (CVC) and the Toronto and Region Conservation Authority (TRCA);

And Whereas, there is an opportunity for increased clarity from the CVC regarding how their budget submission addresses governance and funding of major subwatershed study processes such as the Heritage Heights Subwatershed Study which is to be initiated in 2011;

And Whereas, there is an opportunity for strong leadership from TRCA in identifying and implementing technical solutions to the flood risk in unique areas such as Downtown Brampton associated with the TRCA Etobicoke Creek by-pass drainage channel, and lands in the vicinity of the Bramalea City Centre and the Region of Peel head quarters from flooding associated with East Branch of Etobicoke Creek;

And Whereas, there is an opportunity for increased collaboration between the Conservation Authorities, the Region of Peel and the Area Municipalities in the preparation, communication and implementation of up-dates to hydraulic model results and mapping;

Therefore be it resolved, that prior to final adoption of the Conservation Authorities budget submissions as part of the Region of Peel Budget, the Conservation Authorities staff be requested to meet with the City of Brampton staff and the Region of Peel staff to clarify how the opportunities identified above have been addressed and/or if potential budget modifications may be warranted;

And further, that the members of the Conservation Authorities Boards be encouraged to attend a joint meeting with members of City of Brampton Council with agenda items that explore opportunities for increased efficiencies and improved outcomes that may arise from improved collaboration and co-ordination.

Discussion arose to amend the motion to include the Town of Caledon and the City of Mississauga. Councillor Palleschi stated that the motion is to deal with City of Brampton issues and raised concern that scheduling a meeting of the area municipalities may delay final approval of the budget. Councillor McCallion suggested a friendly amendment to the motion that reference to the Area Municipalities be replaced with the City of Brampton and that the Conservation Authorities be replaced with Toronto Region Conservation Authority and Credit Valley Conservation. Councillor Palleschi concurred with the friendly amendment.

Councillor Paterak asked that area municipal staff be allowed to attend the meeting. Councillor Palleschi agreed that area municipal staff could monitor the meeting. Discussion occurred when the meeting will be held in relation to the final budget approval. David Szwarc, Chief Administrative Officer (CAO) indicated that the next budget meeting will be held February 24, 2011. Councillor Palleschi suggested that a meeting be scheduled on Wednesday, February 16, 2011.

Moved by Councillor Palleschi,
Seconded by Councillor Fennell;

Whereas, the Region of Peel is a major funding partner to the annual operating and capital budgets of the Credit Valley Conservation Authority (CVC) and the Toronto and Region Conservation Authority (TRCA);

And Whereas, there is an opportunity for increased clarity from the CVC regarding how their budget submission addresses governance and funding of major subwatershed study processes such as the Heritage Heights Subwatershed Study which is to be initiated in 2011;

And Whereas, there is an opportunity for strong leadership from TRCA in identifying and implementing technical solutions to the flood risk in unique areas such as Downtown Brampton associated with the TRCA Etobicoke Creek by-pass drainage channel, and lands in the vicinity of the Bramalea City Centre and the Region of Peel head quarters from flooding associated with East Branch of Etobicoke Creek;

And Whereas, there is an opportunity for increased collaboration between the Conservation Authorities, the Region of Peel and the City of Brampton in the preparation, communication and implementation of up-dates to hydraulic model results and mapping;

Therefore be it resolved, that prior to final adoption of the TRCA and CVC budget submissions as part of the Region of Peel Budget, the TRCA and CVC staff be requested to meet with the City of Brampton staff and the Region of Peel staff to clarify how the opportunities identified above have been addressed and/or if potential budget modifications may be warranted;

And further, that the members of the Conservation Authorities Boards be encouraged to attend a joint meeting with members of City of Brampton Council with agenda items that explore opportunities for increased efficiencies and improved outcomes that may arise from improved collaboration and co-ordination.

Carried RCB-2011-18

Councillor McCallion departed at 3:00 p.m.
Councillor Palleschi departed at 3:00 p.m.

Departmental and Program Presentations

Item 5g was dealt with.

  g) 2011 Regional Budget Summary
     

Presentation by Norma Trim, Chief Financial Officer and Commissioner of Corporate Services

Received RCB-2011-19

Norma Trim, Chief Financial Officer and Commissioner of Corporate Services provided a budget update highlighting the financial changes with respect to the February 3, 2011, Grant Ad hoc Committee meeting and the recent news on the new Provincial funding formula for Ontario Works which translates to a 1.6 per cent net budget reduction after considering the $475,000 increase in the base budget in 2011 for community grants. It is recommended that the net reduction be built into the budget equaling a 0.9 per cent Regional net budget increase. Norma Trim provided scenarios of the bottom line tax impact to the property tax payer. A copy of the presentation is available from the Office of the Regional Clerk.

Councillor Saito suggested that the Utility Rate increase not be a line item under the tax increase column as the utility rate is a user fee, not a tax.

Councillor Adams requested the Chief Financial Officer and Commissioner of Corporate Services bring back information to the next budget meeting on how Halton Region is sharing the additional uploading funds with the area municipalities. She asked that the report include if some of the Region of Peel savings could be shared with area municipalities and how much will be saved this year and in future years.

  c) Human Services
     

Presentation by Janet Menard, Commissioner of Human Services

Received RCB-2011-20

Janet Menard, Commissioner of Human Services provided an overview of the 2011 Human Services budget. Janet Menard highlighted early learning and child care; social housing efficiency, service levels and housing wait lists within the Region of Peel, external customer surveys; 2010 accomplishments; current trends; social assistance case load trends, base budget drivers; the operational and capital expenditures of the 2011 proposed Human Services budget. A copy of the presentation is available from the Office of the Regional Clerk.

Councillor Miles commended the Commissioner of Human Services on bringing forward a responsible budget. Councillor Miles directed the Commissioner of Human Services and the Chief Financial Officer and Commissioner of Corporate Services to report back on including 0.6 per cent of the overall 1.6 per cent net budget reduction due to additional Provincial funding for Ontario Works (OW) Administration to address the social housing and homelessness issue. Councillor Miles noted that this will allow for a 1 per cent reduction to the 2011 Regional budget while assisting approximately 1,100 families with social housing this year.

Councillor Saito inquired if there is enough funding for early learning and child care programs. Janet Menard responded that there is not sufficient funding for early childhood care, however this is a Provincial responsibility and that staff are preparing a report to the Intergovernmental Relations Advisory Committee to advocate funding at the Provincial level.

Councillor Saito requested clarification of the Neighbourhood Capacity Strategy Service (NCSS). Janet Menard responded that the additional funding of $230,000 will purchase services to support and strengthen high risk neighbourhoods. Councillor Saito inquired if Council has to approve funding on the individual purchases. Janet Menard responded that the Purchasing By-law authorizes staff to purchase the services. Councillor Saito requested that an information report be brought to Council on the funding process of the NCSS.

Councillor Tovey requested that the Commissioner of Human Services provide a breakdown on home ownership and rental opportunities within social housing. Janet Menard undertook to provide the data.

Councillor Iannicca raised concern that $56 million equals 200 units at $280,000 per unit. Councillor Iannicca directed staff to report back on the funding of the housing units and the range of housing options.

David Szwarc, Chief Administrative Officer clarified that staff are directed to prepare a report on the social housing funding and the range of housing options.

Councillor Adams requested that the aforementioned report include social housing assistance options for the next four years.

Moved by Councillor Saito,
Seconded by Councillor Iannicca;

That in accordance with Procedural By-law 57-2006, as amended, section III-2(n), be waived in order that the February 10, 2011 Regional Council Budget meeting continue past 3:30 p.m.

Carried RCB-2011-21

  d) Health Services
     

Presentation by Janette Smith, Commissioner of Health Services

Deferred to the February 24, 2011 Regional Council Budget meeting RCB-2011-22

  e) Public Works
     

Presentation by Dan Labrecque, Commissioner of Public Works

Deferred to the February 24, 2011 Regional Council Budget meeting RCB-2011-23

  f)

Internal Services

     

Presentation by R. Kent Gillespie, Commissioner of Employee and Business Services

Deferred to the February 24, 2011 Regional Council Budget meeting RCB-2011-24

  g) 2011 Regional Budget Summary
     

Presentation by Norma Trim, Chief Financial Officer and Commissioner of Corporate Services

This item was dealt with under Resolutions 2011-19


6. COMMUNICATIONS - Nil


7. REPORTS
- Nil


8. BY-LAWS

Three Readings:

By-law 7-2011: A by-law to amend By-law 43-2002 titled the “Fees By-law” and to repeal By-law 1-2010 and By-law 57-2010.

By-law 8-2011: A by-law to amend By-law 16-2007 titled the “Sewer Surcharge Rate and Sewer Waste Disposal Charge By-law” and to repeal By-law 3-2010.

By-law 9-2011: A by-law to amend By-law 17-2007 titled the “Waste Management System Fees and Charges By-law” and to repeal By-law 5-2010.

By-law 10-2011: A by-law to amend By-law 15-2007 titled the “Wastewater System Fees and Charges (Sewer Charge Rates) By-law” and to repeal By-law 4-2010.

By-law 11-2011: A by-law to amend By-law 14-2007 titled the “Water Consumption Fees and Charges By-law” and to repeal By-law 2-2010.

By-laws 7-2011 to 11-2011 inclusive Deferred to the February 24, 2011 Regional Council Budget meeting RCB-2011-25


9. OTHER BUSINESS - Nil


10. NOTICES OF MOTION - Nil


11. IN CAMERA MATTERS
- Nil


12. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL

Moved by Councillor Saito,
Seconded by Councillor Sprovieri;

That By-law 25-2011 to confirm the proceedings of Regional Council at its budget meeting held on February 10, 2011, and to authorize the execution of documents in accordance with the Region's by-laws relating thereto, be given the required number of readings, taken as read, signed by the Regional Chair and the Regional Clerk, and the Corporate Seal be affixed thereto.

Carried RCB-2011-26


13. ADJOURNMENT

The meeting adjourned at 3:56 p.m.

 

C. Reid
_________________________
Regional Clerk

E. Kolb
_________________________
Regional Chair