February 10 , 2011 Regional Council Minutes
Page Content:
1. Prayer and Roll Call
2. Declarations of Conflicts of Interest
3. Approval of Minutes
4. Approval of Agenda
5. Delegations/Presentations
6. Reports
  1. Proclamations Reports
    World Water Day - March 22, 2011
Earth Week - April 18 to 22, 2011
Compost Awareness Week - May 1 to 7, 2011
Drinking Water Week - May 1 to 7, 2011
Public Works Week - May 9 to 20, 2011
Children's Water Awareness Week - May 26 to June 1, 2011
Waste Reduction Week - October 17 to 23, 2011
  2. Staff Reports
     
7. By-laws
8. Other Business
9. Notices of Motion
10. In Camera Matters
1. Approval of Minutes
  1.a) January 27, 2011 Regional Council Closed Session Minutes
2. Staff Reports
  2.a) Proposed Property Acquisition, Ambulance Station - City of Brampton, Ward 2 (A proposed or pending acquisition or disposition of land by the municipality or local board)
  2.b) Labour Relations or Employee Negotiations (Labour Relations or Employee Negotiations)
  2.c) Litigation Affecting the Regional Municipality of Peel (Litigation or potential litigation, including matters before administrative tribunals, affecting a municipality or local board)
  2.d) Labour Relations or Employee Negotiations (Labour relations or employee negotiations)
  2.e) Labour Relations or Employee Negotiations (Labour relations or employee negotiations)
  2.f) Litigation or Potential Litigation, Including Matters before Administrative Tribunals, Affecting the Municipality or Local Board (Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board)
  COMMUNICATIONS
  2.g) Brian Denney, Chief Administrative Officer, Toronto and Region Conservation Authority (TRCA), Letter dated January 11, 2011, Regarding the Project for Acquisition of Office Space (A proposed or pending acquisition of disposition of land by the municipality or local board)
11. By-law to Confirm the Proceedings of Council
12. Adjournment


THE COUNCIL OF
THE REGIONAL MUNICIPALITY OF PEEL
February 10, 2011

Regional Chair Kolb called the meeting of Regional Council to order at 9:37 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Suite A, Brampton.


1. PRAYER AND ROLL CALL

Councillor Mahoney recited the prayer.

Members Present:

E. Adams*; G. Carlson; F. Dale; S. Fennell*; P. Foley; C. Fonseca; S. Hames; N. Iannicca* ; E. Kolb; K. Mahoney; H.  McCallion;G. Miles; P. Palleschi; R. Paterak; P. Saito; J. Sprovieri; R. Starr; A. Thompson; J. Tovey

   
Members Absent:

S. McFadden; E. Moore, due to vacation; M. Morrison, due to vacation; P.  Mullin, due to a personal matter; J. Sanderson, due to illness; R. Whitehead, due to illness

   

Also Present:

D. Szwarc, Chief Administrative Officer; R. K. Gillespie, Commissioner of Employee and Business Services; D. Labrecque, Commissioner of Public Works; N. Trim, Chief Financial Officer and Commissioner of Corporate Services; J.  Menard, Commissioner of Human Services; J. Smith, Commissioner of Health Services; Dr. D. Mowat, Medical Officer of Health; P. O’Connor, Regional Solicitor and Director, Legal and Risk Management; C. Reid, Regional Clerk; C. Thomson, Legislative Specialist

___________________________________

* See text for arrivals
¨See text for departures


2. DECLARATIONS OF CONFLICTS OF INTEREST

Regional Chair Kolb declared a conflict of interest with respect to Peel Regional Police Salary discussions, as a family member is employed with Peel Regional Police.

Councillor McCallion declared a conflict of interest with respect to Peel Regional Police Salary discussions, as a family member is employed with Peel Regional Police.

Councillor Miles declared a conflict of interest with respect to In Camera Items - Item 10.2b, relating to labour relations or employee negotiations, as a family member is employed with the Region of Peel.

Councillor Saito declared a conflict of interest with respect to In Camera Items - Item 10.2b, relating to labour relations or employee negotiations, as a family member is employed with the Region of Peel.


3. APPROVAL OF MINUTES

a) January 27, 2011, Regional Council Meeting

Moved by Councillor Tovey,
Seconded by Councillor Thompson;

That the minutes of the Regional Council meeting held on January 27, 2011 be approved.

Carried 2011-92

Additional Item - 7. By-laws:

b) By-law to Confirm the Proceedings of the February 3, 2011, Special Regional Council meeting

Moved by Councillor Starr,
Seconded by Councillor Sprovieri;

That By-law 14-2011 to confirm the proceedings of Regional Council at its special meeting held on February 3, 2011, and to authorize the execution of documents in accordance with the Region's by-laws relating thereto, be given the required number of readings, taken as read, signed by the Regional Chair and the Regional Clerk, and the Corporate Seal be affixed thereto.

Carried 2011-93

See also Resolution 2011-94

c) February 3, 2011, Special Regional Council meeting

Moved by Councillor Paterak,
Seconded by Councillor Palleschi;

That the minutes of the Special Regional Council meeting held on February 3, 2011 be approved.

Carried 2011-94

See also Resolution 2011-93


4. APPROVAL OF AGENDA

Moved by Councillor Miles,
Seconded by Councillor McCallion;

That the agenda for the February 10, 2011 Regional Council meeting be amended to include the report of the Grants Ad hoc Committee meeting held on February 3, 2011, to be dealt with under Items Related to Human Services – Item HS-A1;

And further, that the agenda for the February 10, 2011 Regional Council meeting be approved, as amended.

Carried 2011-95

See also Resolution 2011-105

Councillor Iannicca arrived at 9:43 a.m.


5. DELEGATIONS/PRESENTATIONS
- Nil


6. REPORTS

1. Proclamation Reports

a) Proclamation of Event Weeks

World Water Day - March 22, 2011

Moved by Councillor Foley,
Seconded by Councillor Iannicca;

Whereas the Region of Peel is responsible for providing safe and affordable drinking water to residents and businesses in the Region;

And whereas, Regional Council has endorsed a water efficiency strategy aimed at raising awareness and education about water use;

And whereas, the Region of Peel is committed to providing environmental education by means of The Peel Water Story, a water curriculum resource;

And whereas, the Region of Peel promotes the protection of surface water and groundwater resources;

Therefore be it resolved, that March 22, 2011, be proclaimed “World Water Day” in the Regional Municipality of Peel.

Carried 2011-96

Earth Week - April 18 to 22, 2011

Moved by Councillor Foley,
Seconded by Councillor Iannicca;

Whereas the Region of Peel is responsible for the collection, processing and disposal of waste for all residents in the Region;

And whereas, Regional Council has approved a Long Term Waste Resource Management Strategy that identifies waste reduction as one method of managing our waste locally;

And whereas, Regional Council has approved a Water Efficiency Plan that identifies water efficiency measures to be implemented to reduce average annual day demand and peak day demand by 10 per cent and wastewater flows by seven per cent by 2015;

And whereas, Earth Week educates residents on how to practice the 3Rs (reduce, reuse and recycle) and compost to divert waste;

Therefore be it resolved, that the week of April 18 to 22, 2011, be proclaimed “Earth Week” in the Regional Municipality of Peel.

Carried 2011-97

Compost Awareness Week - May 1 to 7, 2011

Moved by Councillor Foley,
Seconded by Councillor Iannicca;

Whereas the Region of Peel is responsible for the collection, processing and disposal of waste for all residents in the Region;

And whereas, Regional Council has approved a Long Term Waste Resource Management Strategy that identifies waste reduction as one method of managing our waste locally;

And whereas, composting can reduce the amount of waste residents set out to the curb by 40 per cent;

And whereas, Compost Awareness Week educates residents on how to compost and the value of diverting this material from garbage;

Therefore be it resolved, that the week of May 1 to 7, 2011, be proclaimed “Compost Awareness Week” in the Regional Municipality of Peel.

Carried 2011-98

Drinking Water Week - May 1 to 7, 2011

Moved by Councillor Foley,
Seconded by Councillor Iannicca;

Whereas the Region of Peel is responsible for providing safe and affordable drinking water to residents and businesses in the Region;

And whereas, Regional Council has endorsed a water efficiency strategy aimed at raising awareness and education about water use;

And whereas, the Region of Peel is committed to providing environmental education by means of The Peel Water Story, a water curriculum resource;

And whereas, the Region of Peel promotes the protection of surface water and groundwater resources;

Therefore be it resolved, that the week of May 1 to 7, 2011, be proclaimed “Drinking Water Week” in the Regional Municipality of Peel.

Carried 2011-99

Public Works Week - May 9 to 20, 2011

Moved by Councillor Foley,
Seconded by Councillor Iannicca;

Whereas the Region of Peel will manage and provide safe, secure and reliable transportation, water, wastewater, waste management and planning services which meet the needs and expectations of residents and businesses of Peel Region, while respecting the environment;

And whereas, Public Works Week helps us raise awareness of the importance of maintaining quality service to the community;

And whereas, this week provides an opportunity to recognize and show appreciation for the hard work and dedication of staff;

And whereas, the theme of the 2011 National Public Works Week Celebration is “Public Works: Serving You and Your Community”;

And whereas, the Region of Peel promotes understanding and appreciation of the importance of Public Works Services in benefiting the community;

Therefore be it resolved, that the week of May 9 to 20, 2011, be proclaimed “Public Works Week” in the Regional Municipality of Peel.

Carried 2011-100

Children's Water Awareness Week - May 26 to June 1, 2011

Moved by Councillor Foley,
Seconded by Councillor Iannicca;

Whereas both surface water and groundwater quality and quantity are essential for life on earth;

And whereas, the Region of Peel promotes water conservation and efficiency and the protection of surface water and groundwater resources;

And whereas, the 2011 Peel Children’s Water Festival will be held May 26, 27, 28, 30, 31, and June 1 at the Heart Lake Conservation Area in the City of Brampton;

And whereas, Saturday, May 28, 2011 will be designated as Family Fun Day, to give residents the opportunity to take part in the Festival;

And whereas, up to 5,000 Peel elementary school students in Peel will become aware of the importance of protecting, respecting, and conserving water resources and the natural environment;

And whereas, Peel Health Services and Public Works departments have worked together with many community partners including the Toronto and Region Conservation Authority and the Credit Valley Conservation Authority, while further developing partnerships with federal and provincial ministries, area municipalities and the private and not-for-profit sectors;

Therefore be it resolved, that the week of May 26 to June 1, 2011, be proclaimed “Children’s Water Awareness Week” in the Regional Municipality of Peel.

Carried 2011-101

Waste Reduction Week - October 17 to 23, 2011

Moved by Councillor Foley,
Seconded by Councillor Iannicca;

Whereas the Region of Peel is responsible for the collection and processing of waste for over one million residents in the Region;

And whereas, Regional Council has approved a Long Term Waste Resource Management Strategy that has identified waste reduction as one method of managing our waste locally;
And whereas, this year’s Waste Reduction Week challenges and educates individuals to practice various strategies to divert waste from the landfill;

And whereas, the Region of Peel promotes waste diversion through reduction, reuse and recycling;

Therefore be it resolved, that the week of October 17 to 23, 2011, be proclaimed “Waste Reduction Week” in the Regional Municipality of Peel.

Carried 2011-102

2. Staff Reports

ITEMS RELATED TO PUBLIC WORKS
Chaired by Councillor A. Thompson

PW-A. TRANSPORTATION

PW-A1. Additional Information Regarding Regional Road 14 (Mayfield Road) Stage Two Construction from Inder Heights Drive to Heart Lake Road, Capital Projects 01-4830, 02-1935, 04-1222 and 07-2190, Document Number 2008-043T – City of Brampton, Wards 2 and 9, and Town of Caledon, Ward 2

Received 2011-103

See also Resolution 2011-104

Councillor Fennell arrived at 9:51 a.m.

Councillor Sprovieri asked questions of clarification which were responded to by the Commissioner of Public Works and the Manager, Roads-Capital.

Councillor Palleschi highlighted the need for staff of the Region, area municipalities and Conservation Authorities to work together to address areas of contention in the future, noting that the project delays and additional digging was extremely disruptive to area residents.

Councillor McCallion requested that, in future, staff report to Regional Council when the position of Conservation Authorities impacts Regional projects with respect to protocols that cannot be resolved at the staff level.

Councillor Paterak suggested that, in future, any additional costs attributed to Toronto and Region Conservation Authority (TRCA) requirements be deducted from the Regional levy that is provided to TRCA.

Councillor Adams arrived at 10:03 a.m.

Councillor Starr expressed concern at the amount of standby charges associated with the project and questioned the validity of the charges. He indicated that he, along with Councillor Thompson, would meet with staff to discuss the charges in more detail.

PW-A2. Regional Road 14 (Mayfield Road) Stage Two Construction from Inder Heights Drive to Heart Lake Road, Capital Projects 01-4830, 02-1935, 04-1222 and 07-2190, Document Number 2008-043T – City of Brampton Wards 2 and 9, and Town of Caledon, Ward 2

Moved by Councillor Fennell,
Seconded by Councillor Dale;

That the contract (Document 2008-043T) for construction services between the Region of Peel and Metric Contracting Services Corporation be extended to provide additional construction services, in the estimated amount of $2,516,000 (excluding applicable taxes), under Capital Projects 01-4830 ($2,291,000); 02-1935 ($150,000) and 04-1222 ($75,000), for a total commitment of $24,465,617 (excluding applicable taxes), in accordance with Purchasing By-law 63-2008;

And further, that the budget of Capital Project 02-1935, for the construction of the 600mm watermain along Mayfield Road and Kennedy Road, be increased from $13,323,815 to $14,153,815 from the South Peel Water Development Charge Reserve R3520, to allow completion of this project.

Carried 2011-104

See also Resolution 2011-103

Additional Item – Item HS-A1:

ITEMS RELATED TO HUMAN SERVICES
Chaired by Councillor P. Palleschi

HS-A. DEPARTMENTAL

HS-A1. Report of the Grants Ad hoc Committee (GAC-2011-1) meeting held on February 3, 2011

Moved by Councillor Hames,
Seconded by Councillor Thompson;

That the report of the Grants Ad hoc Committee (GAC-2011-1) meeting held on February 3, 2011 be approved.

Carried 2011-105

See also Resolution 2011-95

1. ELECTION OF CHAIR AND VICE-CHAIR

RECOMMENDATION GAC-1-2011:

That Councillor Moore be appointed Chair of the Grants Ad hoc Committee for the term ending November 30, 2012, or until a successor is appointed;

And further, that Councillor McFadden be appointed Vice-Chair of the Grants Ad hoc Committee for the term ending November 30, 2012, or until a successor is appointed.

Approved 2011-106

2. DECLARATIONS OF CONFLICT OF INTEREST - Nil

3. APPROVAL OF AGENDA

RECOMMENDATION GAC-2-2011:

That the agenda for the February 3, 2011 Grants Ad hoc Committee meeting, be approved.

Approved 2011-107

4. DELEGATIONS/PRESENTATIONS

a) Sandra Solonik, Acting Manager, Community Services and Special Projects, Providing an Overview of the Grants Ad hoc Committee

Received 2011-108

5. REPORTS

  a) 2011 Community Investment Fund Recommendations
      Presentation by Sandra Solonik, Acting Manager, Community Services and Special Projects

Received 2011-109

See also Resolution 2011-110

The following recommendation was considered:

RECOMMENDATION GAC-3-2011:

That the proposed funding level for Safe City Mississauga be amended to $134,553 for each year of 2011, 2012 and 2013;

And further, that the Community Investment Fund (SP04200) be increased by $1,426,404 for a total of $3,651,404 for 2011 which includes a 2011 commitment of $2,945,970 for the multi-year operational funding and subsequent commitments for 2012 and 2013 of $2,948,842 and $2,839,729;

And further, that the tax impact of the 2011 budget increase of $1,426,404 be phased in equally over the next three years;

And further, that the $1,426,404 of unexpected in-year Ontario Works cost of administration funding be placed in the Grants Working Fund Reserve (R1261) as part of the year-end tax management to fund the phase-in.

Approved 2011-110

See also Resolution 2011-109

Regional Chair E. Kolb presided.


7. BY-LAWS

Three Readings:

By-law 14-2011: A by-law to confirm the proceedings of Regional Council at its special meeting held on February 3, 2011, and to authorize the execution of documents in accordance with the Region's by-laws relating thereto.

This item was dealt with under Resolution 2011-93


8. OTHER BUSINESS
- Nil


9. NOTICES OF MOTION - Nil


10. IN CAMERA MATTERS

At 10:22 a.m. in accordance with section 239(2) of the Municipal Act, 2001, as amended, a motion was placed, and was carried, to move into closed session to consider the following subject matters:

Moved by Councillor Fonseca,
Seconded by Councillor Foley;

That Council proceed “In Camera” to consider the January 27, 2011 Closed Session Minutes and Council reports relating to the following:

COMMUNICATIONS

Carried 2011-111

Moved by Councillor Adams,
Seconded by Councillor Carlson;

That Council proceed out of “In Camera”.

Carried 2011-112

Council moved out of closed session at 11:42 a.m.

Councillor Saito requested that in future, union or non-union clauses be listed on the In Camera Section of Regional Council agendas, to enable Members with conflicts of interest on non-union salary matters to clearly state the nature of the conflict.

Councillor Saito requested that In Camera Item – Item 10.2b be voted upon separately.

Moved by Councillor Adams,
Seconded by Councillor Carlson;

That the January 27, 2011 Closed Session Minutes be received;

And further, that Item 10.2a listed on the February 10, 2011 Regional Council agenda, be deferred to a future meeting of Regional Council;

And further, that Item 10.2c listed on the February 10, 2011 Regional Council agenda, be received;

And further, that the recommendations contained within the confidential reports related to Items 10.2d and 10.2e, be approved, and become public upon adoption;

And further, that Item 10.2f listed on the February 10, 2011 Regional Council agenda, be deferred to a future meeting of Regional Council;

And further, that Item 10.2g listed on the February 10, 2011 Regional Council agenda be referred to the Chief Administrative Officer and the Chief Financial Officer the Commissioner of Corporate Services.

Carried 2011-113

See also Resolutions 2011-115 to 2011-122 inclusive

Moved by Councillor Adams,
Seconded by Councillor Carlson;

That Item 10.2b listed on the February 10, 2011 Regional Council agenda, be received.

Carried 2011-114

See also Resolution 2011-122

Councillors Miles and Saito refrained from voting on Item 10.2b, due to a previously declared conflict of interest.


1. Approval of Minutes

a) January 27, 2011 Regional Council Closed Session Minutes

Received 2011-114

See also Resolution 2011- 113

Items 10.2a and 10.2c to 10.2g inclusive were dealt with.

2. Staff Reports

a) Proposed Property Acquisition, Ambulance Station - City of Brampton, Ward 2 (A proposed or pending acquisition or disposition of land by the municipality or local board)

Deferred to a future meeting of Regional Council 2011-116

See also Resolution 2011-113

  b) Labour Relations or Employee Negotiations (Labour Relations or Employee Negotiations)
      Presentation by R. K. Gillespie, Commissioner, Employee and Business Services and M. Goldrup, Director, of Human Resources

This item was dealt with under Resolution 2011-122

c) Litigation Affecting the Regional Municipality of Peel (Litigation or potential litigation, including matters before administrative tribunals, affecting a municipality or local board)

Received 2011-117

See also Resolution 2011-113

d) Labour Relations or Employee Negotiations (Labour relations or employee negotiations)

Moved by Councillor Iannicca,
Seconded by Councillor Mahoney;

That the Memorandum of Settlement for the renewal of the Collective Agreement between the Regional Municipality of peel and the Canadian Union of Public Employees (CUPE) Local 966 representing employees of Human Services (Client and Community Access division, Client Relationships division and the Integrated Business support division), be ratified by Regional Council, subject to ratification by the union;

And further, that the required documents be executed by the Regional Corporation’s duly authorized signing officers.

Carried 2011-118

See also Resolution 2011-113

e) Labour Relations or Employee Negotiations (Labour relations or employee negotiations)

Moved by Councillor Adams,
Seconded by Councillor Carlson;

That the Memorandum of Settlement for the renewal of the Collective Agreement between The Regional Municipality of Peel and the Canadian Union of Public Employees (CUPE) Local 966 representing employees in Public Health, be ratified by Regional Council, subject to ratification by the union;

And further, that the required documents be executed by the Regional Corporation’s duly authorized signing officers.

Carried 2011-119

See also Resolution 2011-113

f) Litigation or Potential Litigation, Including Matters before Administrative Tribunals, Affecting the Municipality or Local Board (Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board)

Deferred to a future meeting of Regional Council 2011-120

See also Resolution 2011-113

COMMUNICATIONS

g) Brian Denney, Chief Administrative Officer, Toronto and Region Conservation Authority (TRCA), Letter dated January 11, 2011, Regarding the Project for Acquisition of Office Space (A proposed or pending acquisition of disposition of land by the municipality or local board)

Referred to the Chief Administrative Officer and Chief Financial Officer and Commissioner of Corporate Services 2011-121

See also Resolution 2011-113

Staff Reports – Item 10.2b was dealt with.

b) Labour Relations or Employee Negotiations (Labour Relations or Employee Negotiations)
      Presentation by R. K. Gillespie, Commissioner, Employee and Business Services and M. Goldrup, Director, of Human Resources

Received 2011-122

See also Resolution 2011-114


11. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL

Moved by Councillor Adams,
Seconded by Councillor Carlson;

That By-law 15-2011 to confirm the proceedings of Regional Council at its meeting held on February 10, 2011, and to authorize the execution of documents in accordance with the Region's by-laws relating thereto, be given the required number of readings, taken as read, signed by the Regional Chair and the Regional Clerk, and the Corporate Seal be affixed thereto.

Carried 2011-123


12. ADJOURNMENT

The meeting adjourned at 11:48 a.m.


C. Reid
_________________________
Regional Clerk

E. Kolb
_________________________
Regional Chair