January 27, 2011 Regional Council Minutes
Page Content:
1. Prayer and Roll Call
2. Declarations of Conflicts of Interest
3. Approval of Minutes
4. Approval of Agenda
5. Delegations/Presentations
6. Reports
  1. Proclamations Reports - Nil
  2. Staff Reports
     
7. By-laws
8. Other Business
9. Notices of Motion
10. In Camera Matters
1. Approval of Minutes
  1.a) January 13, 2011 Regional Council Closed Session Minutes
2. Staff Reports
  2.a) Labour Relations and Employee Negotiations (Labour relations or employee negotiations)
  2.b) Proposed Property Acquisition (A proposed or pending acquisition or disposition of land by the municipality or local board)
  2.c) Litigation or Potential Litigation, Including Matters before Administrative Tribunals, Affecting the Municipality or Local Board (Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board)
11. By-law to Confirm the Proceedings of Council
12. Adjournment


THE COUNCIL OF
THE REGIONAL MUNICIPALITY OF PEEL
January 27, 2011

Regional Chair Kolb called the meeting of Regional Council to order at 9:36 a.m. in the Council Chamber, Regional Administrative Headquarters, 10 Peel Centre Drive, Brampton.


1. PRAYER AND ROLL CALL

Councillor Fonseca recited the prayer.

Members:

E. Adams; G. Carlson; F. Dale; S. Fennell*; P. Foley; C. Fonseca;S. Hames; N. Iannicca; E. Kolb; K. Mahoney; S. McFadden; G. Miles; E. Moore; M. Morrison; P.  Mullin; R. Paterak; P. Saito; J. Sanderson; R. Starr; A. Thompson; J. Tovey; R. Whitehead

   
Members Absent:

H.  McCallion, due to other municipal business; P. Palleschi, due to a personal matter; J. Sprovieri, due to vacation

   

Also Present:

D. Szwarc, Chief Administrative Officer; R. K. Gillespie, Commissioner of Employee and Business Services; D. Labrecque, Commissioner of Public Works; N. Trim, Chief Financial Officer and Commissioner of Corporate Services; J.  Menard, Commissioner of Human Services; J. Smith, Commissioner of Health Services; Dr. D. Mowat, Medical Officer of Health; P. O’Connor, Regional Solicitor and Director, Legal and Risk Management; A. Macintyre, Deputy Regional Clerk; C. Thomson, Legislative Specialist

___________________________________

* See text for arrivals
¨See text for departures


2. DECLARATIONS OF CONFLICTS OF INTEREST - Nil


3. APPROVAL OF MINUTES

a) January 13 , 2011, Regional Council Meeting

Moved by Councillor Thompson,
Seconded by Councillor Tovey;

That the minutes of the Regional Council meeting held on January 13, 2011, be amended by replacing the words “old Oak trees on Queen Street” to “old growth trees on King Street” in the summary of discussions related to item PW-C2;

And further, that the minutes of the Regional Council meeting held on January 13, 2011, be approved, as amended.

Carried 2011-45

Councillor Fennell arrived at 9:38 a.m.

Regional Chair Kolb advised that an administrative error contained in the December 16, 2010 Regional Council minutes where the term of the Peel Housing Corporation (PHC) Board of Directors appointments was noted as being two years. Staff will correct the December 16, 2010 Regional Council minutes to note the term as being four years.


4. APPROVAL OF AGENDA

Moved by Councillor Whitehead,
Seconded by Councillor Starr;

That the agenda for the January 27, 2011 Regional Council meeting be approved.

Carried 2011-46

Councillor Whitehead expressed his appreciation for the support and good wishes he received during his recovery from heart surgery.


5. DELEGATIONS/PRESENTATIONS

a) Gerald Russell, Resident of Mississauga, Regarding Wait Times for Affordable Housing and How the Real Estate World Can Help

Received 2011-47

See also Resolution 2011-73

Gerald Russell, Resident of Mississauga, stated that he has been researching housing issues for several years and highlighted the need for shorter wait times in Peel for affordable housing. He suggested that all social housing providers combine their respective wait lists to create a universal wait list that would provide people with the opportunity to obtain housing in a shorter period of time, if they are willing to relocate to another area. He also suggested that there may be opportunity to partner with local Real Estate Boards to identify vacant apartment units that could be subsidized to provide affordable housing.

Councillor Miles recognized Mr. Russell for his passion for affordable housing issues and stated that the suggestion to work with local Real Estate Boards is one that could be explored further. She noted that rent supplement funding cannot be utilized if there are no available housing units.

Janet Menard, Commissioner of Human Services, stated that funding received for the Short Term Rent Support Program (STRSP) will be used to support people within the private rental housing market. She noted that staff will be presenting suggestions related to affordable housing that include in-situ housing supplements.

Councillor Mullin noted that at a previous meeting, she requested that staff report to Regional Council with the details regarding the wait list and comparisons with other jurisdictions, and requested it include information on the feasibility of a universal wait list.

Councillor Fonseca inquired as to what the Region’s position is on a universal wait list.

Janet Menard responded that municipalities are responsible for maintaining a wait list and that any person can access the wait lists. There are 47 geographic housing boundaries in Ontario with the majority of people on Peel's list living in Peel. She undertook to obtain information on the issue of a universal wait list.

Councillor Thompson suggested that Mr. Russell share his research findings with the Commissioner of Human Services so that the issue could be discussed at a future meeting of the Intergovernmental Relations Advisory Committee.

Councillor Fennell stated that the position of the Federation of Canadian Municipalities is that there needs to be a National Housing Strategy.


6. REPORTS

1. Proclamation Reports - Nil


2. Staff Reports

ITEMS RELATED TO MANAGEMENT
Chaired by Councillor E. Adams

MA-A. CHIEF FINANCIAL OFFICER AND CORPORATE SERVICES

MA-A1. Development Charges By-law Review

Received 2011-48

MA-A2. Report of the Audit Committee (AC-2011-1) meeting held on January 13, 2011

Moved by Councillor Sanderson,
Seconded by Councillor Saito;

That the report of the Audit Committee (AC-2011-1) meeting held on January 13, 2011, be adopted.

Carried 2011-49

1. ELECTION OF CHAIR AND VICE-CHAIR

RECOMMENDATION AC-1-2011:

That Councillor Adams be appointed Chair of the Audit Committee for the term ending November 30, 2012, or until a successor is appointed.

Approved 2011-50

RECOMMENDATION AC-2-2011:

That Councillor Whitehead be appointed Vice-Chair of the Audit Committee for the term ending November 30, 2012, or until a successor is appointed.

Approved 2011-51

2. DECLARATIONS OF CONFLICTS OF INTEREST - Nil

3. APPROVAL OF AGENDA

RECOMMENDATION AC-3-2011:

That the agenda for the January 13, 2011 Audit Committee meeting be approved.

Approved 2011-52

3. DELEGATIONS/PRESENTATIONS - Nil

4. REPORTS

  a) Common Themes and Issues, Analysis of Internal Audit Reports 2007/2010
      Presentation by Paul Wallis, Director, Internal Audit

Received 2011-53

  b) Business Expense Audit
      Presentation by Paul Wallis, Director, Internal Audit

Received 2011-54

  c) Financial Reporting Audit
      Presentation by Paul Wallis, Director, Internal Audit

Received 2011-55

  d) Status of Management Action Plans
      Presentation by Paul Wallis, Director, Internal Audit

Received 2011-56

  e) 2010 Client Survey Results
      Presentation by Paul Wallis, Director, Internal Audit

Received 2011-57


MA-B. COMMUNICATIONS

MA-B1. Brian Denney, Chief Administrative Officer, Toronto and Region Conservation Authority (TRCA), Letter dated December 15, 2010, Regarding the Appointment to the Partners in Project Green: A Pearson Eco-Business Zone Steering Committee

Received 2011-58

See also Resolution 2011-59

Moved by Councillor Fennell,
Seconded by Councillor Dale;

That Councillor E. Adams be appointed to the Partners in Project Green: A Pearson Eco-Business Zone Steering Committee for a term ending November 30, 2012, or until a successor is appointed by Regional Council.

Carried 2011-59

See also Resolution 2011-58

MA-B2. Dwight Duncan, Minister of Finance, and Rick Bartolucci, Minister of Municipal Affairs and Housing, Letter dated December 15, 2010, Announcing the Release of the Ontario Municipal Partnership Fund (OMPF) Allocations for 2011

Received 2011-60

MA-B3. Karen Leibovici, Chair, Green Municipal Fund Council, Federation of Canadian Municipalities, Letter dated December 16, 2010, Regarding Sustainable Neighbourhood Retrofit Action Plan Funding Approval

Received 2011-61

ITEMS RELATED TO PUBLIC WORKS
Chaired by Councillor A. Thompson

PW-A. DEVELOPMENT SERVICES

PW-A1. Update on Brampton Brick’s Norval Quarry Proposal - City of Brampton, Ward 6

Received 2011-62

PW-A2. Regional Official Plan Amendment Application (ROP 10-001) - Osmington Inc. to Establish a New Mixed-Use Regional Centre - City of Brampton, Ward 6

Received 2011-63

See also Resolution 2011-66


PW-B. WASTE MANAGEMENT

PW-B1. Mixed Broken Glass Processing Agreement, Document Number 2010-475N

Moved by Councillor Starr,
Seconded by Councillor Sanderson;

That the Region of Peel enter into negotiations with NexCycle Industries Limited for the processing of mixed broken glass (Document 2010-475N) for a period of two years, in the estimated amount of $276,000 (subject to the volume and quality of the actual tonnage delivered and excluding applicable taxes), in accordance with Purchasing By-law 63-2008;

And further, that authority be given to increase the value of the purchase order where volume or material quality results in higher processing fees, in accordance with the terms of the agreement;

And further, that upon successful negotiations with NexCycle Industries Limited, the Director of Purchasing be authorized to approve the award;

And further, that the required documents be executed by the duly authorized signing officers of the Regional Corporation.

Carried 2011-64


PW-C. WATER

PW-C1. Construction of the Countryside Drive Feedermain, Capital Project 08-1152, Document Numbers 2009-830N and 2008-260P – City of Brampton, Wards 9 and 10

Moved by Councillor Miles,
Seconded by Councillor Hames;

That the contract (Document 2009-830N) for construction services provided by London Excavators and Trucking Ltd. for the 600mm diameter feedermain along Countryside Drive, Part 2, between Bramalea Road and Airport Road, be extended to provide additional construction services, in the estimated amount of $643,615 (excluding applicable taxes), under Capital Project 08-1152, for a new total commitment of $6,190,447 (excluding applicable taxes), in accordance with Purchasing By-law 63-2008;

And further, that the contract (Document 2008-260P) for engineering and contract administration services provided by R.V. Anderson Associates Limited for the Countryside Drive Feedermain be extended to provide additional engineering and contract administration services, in the estimated amount of $169,900 (excluding applicable taxes), under Capital Project 08-1152, for a new total commitment of $714,780 (excluding applicable taxes), in accordance with Purchasing By-law 63-2008;

And further, that additional funds of $774,195 (excluding applicable taxes) be provided to Capital Project 08-1152, financed from the DC Regional Water Reserve R3530 in the amount of $489,842 (63.3 per cent) and from the Water Capital Financing Stabilization Reserve, R0241 in the amount of $284,353 (36.7 per cent).

Carried 2011-65


PW-D. COMMUNICATIONS

PW-D1. Renee Brown, Council and Committee Services Coordinator, Town of Halton Hills, Letter dated December 21, 2010, Providing a Copy of the Town of Halton Hills Recommendation and Report titled “City of Brampton Proposed Official Amendment – Osmington Regional Retail/Mixed Use Centre”

Received 2011-66

See also Resolution 2011-63


ITEMS RELATED TO HEALTH
Chaired by Councillor E. Moore

HE-A. DEPARTMENTAL

HE-A1. Ontario Health Quality Council – Report on Ontario’s Health System

Received 2011-67


HE-B. PUBLIC HEALTH

HE-B1. One-Time Funding for the Food Safety Program

Received 2011-68

HE-B2. Prenatal Health Matters: Expanding Access to Prenatal Education Through E-Learning

Received 2011-69


HE-C. COMMUNICATIONS

HE-C1. Mimi Lowi-Young, Chief Executive Officer, Central West Local Health Integration Network (CW LHIN), Letter dated December 15, 2010, Providing Notice of a Service Accountability Agreement (M-SAA) to be Entered into between the Region of Peel and the CW LHIN on or before March 31, 2011

Received 2011-70

HE-C2. Deb Matthews, Minister of Health and Long-Term Care, Letter dated December 23, 2010, Announcing 100 Per Cent One-Time Funding of Up to $18,000 for the Period up to March 31, 2011, to Support Peel Public Health’s Needle Exchange Program (NEP)

Received 2011-71

 

ITEMS RELATED TO HUMAN SERVICES
Chaired by Vice- Chair Councillor G. Miles

HS-A. INTERDEPARTMENTAL

HS-A1. Update on Economic Conditions and Human Service Impacts

Received 2011-72


HS-B. HOUSING

HS-B1. New Short-Term Rent Support Program

Moved by Councillor Mahoney,
Seconded by Councillor Hames;

That participation by the Region of Peel in the Short-Term Rent Support Program be authorized;

And further, that the Commissioner of Human Services be authorized to sign a Referral Agreement for the administration of the Short-Term Rent Support Program for Shared Delivery with the Ministry of Municipal Affairs and Housing;

And further, that the Commissioner of Human Services be authorized to sign a Transfer Payment Agreement for the administration and delivery of the Short-Term Rent Support Program for Direct Delivery with the Ministry of Municipal Affairs and Housing;

And further, that the Commissioner of Human Services report to a future meeting on the adequacy of housing.

Carried 2011-73

See also Resolution 2011-47

Councillor Saito inquired as to the impact of the Short Term Rent Support Program (STRSP) if the provincial funding is not extended beyond the period of time allocated by the Province.

Janet Menard, Commissioner of Human Services, stated that when agreements are entered into with tenants, the tenants will know that it is a time limited agreement, however, staff will need to manage tenant expectations.

Councillor Saito suggested that the program be monitored so that a case can be made to the Ministry of Municipal Affairs and Housing (MMAH) at the end of the term to continue the program.

Councillor Whitehead suggested that the STRSP is a step towards the provincial government assuming administration of housing files and applications which is a concern. He stated that, the Region of Peel should advocate for the continued administration of housing.

Councillor Whitehead further noted the former rent supplement program dealt only with large apartment buildings which are regulated for safety and property standards. He stated that Peel provides safe housing and if the private home sector becomes part of the rent supplement business, staff will need to monitor the types of units that are being supplemented. He requested that the staff recommendation be amended to request that staff report to a future meeting on the adequacy of housing.

Councillor Starr requested that staff include, in the future report to Council, information on the amount of staff time spent administering rental arrears.

HS-B2. Renewable Energy Initiative (REI) and Social Housing Renovation and Retrofit Program (SHRRP)

Moved by Councillor Paterak,
Seconded by Councillor Tovey;

That Capital Project 10-5034 for Renewable Energy Initiative (REI) be established with a budget of $4,159,210, fully funded by provincial REI funding;

And further, that the budget for Capital Project 09-5035 be increased by $698,967 to $30,998,923 as the result of the funding increase for the Social Housing Renovation and Retrofit Program (SHRPP).

Carried 2011-74


HS-C. COMMUNICATIONS

HS-C1. Shelley White, Co-chair, Peel Newcomer Strategy Group, Letter dated December 3, 2010, Requesting Regional Council Representation on the Peel Civic Participation Project Advisory Committee

Referred to Human Services for report to a future meeting 2011-75

HS-C2. Keith Ward, President, and Sharad Kerur, Executive Director, Ontario Non-Profit Housing Association (ONPHA), Letter dated January 5, 2011, Regarding the Challenges that Municipalities Face in Providing Funding for Social Housing and Social Assistance Benefits

Received 2011-76

HS-C3. Karen Eisler, Acting Regional Director, Ministry of Community and Social Services, Letter dated January 10, 2011, Advising that the Ministry will Implement a New Funding Approach to Support Ontario Works Program Delivery in 2011/2012

Received 2011-77


Regional Chair E. Kolb presided.

7. BY-LAWS

Three Readings:

By-law 4-2011: To authorize the borrowing upon debentures in the aggregate principal amount of $67,283,535.00 for purposes of The Regional Municipality of Peel.

Moved by Councillor Fennell,
Seconded by Councillor Foley;

That the by-law listed on the Regional Council agenda, being By-law
4-2011, be given the required number of readings, taken as read, signed by the Regional Chair and the Deputy Regional Clerk, and the corporate seal be affixed thereto.

Carried 2011-78


8. OTHER BUSINESS

Additional Item – Item 8.a:

a) Condolences to the Family of Sylvia Leal, Chief Executive Officer, Peel Lunch and After School Program (PLASP) (Oral)

Received 2011-79

Regional Chair Kolb extended condolences on behalf of the Council of the Region of Peel to the family of Sylvia Leal, Founder and Chief Executive Officer, who passed away on January 13, 2011.

David Szwarc, Chief Administrative Officer stated that families and children of the Region of Peel have lost an advocate with the passing of Sylvia Leal who built PLASP from a single classroom in a single school. PLASP now provides early learning and child care across the Region of Peel and hundreds of thousands of children have benefitted from the program. David Szwarc expressed the sentiment of Regional staff, who will miss working with Sylvia Leal.

Regional Council recessed at 10:42 a.m.

Regional Council reconvened at 10:51 a.m.

 
Members:

E. Adams; G. Carlson; F. Dale; S. Fennell; P. Foley; C. Fonseca; S. Hames; N. Iannicca; E. Kolb; K. Mahoney; S. McFadden; G. Miles; E. Moore; M. Morrison; P.  Mullin; R. Paterak; P. Saito; J. Sanderson; R. Starr; A. Thompson; J. Tovey; R. Whitehead

     
 
Members Absent:

H.  McCallion, due to other municipal business; P. Palleschi, due to a personal matter; J. Sprovieri, due to vacation


9. NOTICES OF MOTION - Nil


10. IN CAMERA MATTERS

At 10:53 a.m., in accordance with section 239(2) of the Municipal Act, 2001, as amended, a motion was placed, and was carried, to move into closed session to consider the following subject matters:

Moved by Councillor Mahoney,
Seconded by Councillor McFadden;

That Council proceed “In Camera” to consider the January 13, 2011 Closed Session Minutes and Council reports relating to the following:

Carried 2011-80


Moved by Councillor Thompson,
Seconded by Councillor McFadden;

That Council proceed out of “In Camera”.

Carried 2011-81

Council moved out of closed session at 11:23 a.m.

Moved by Councillor Iannicca,
Seconded by Councillor Foley;

That the January 13, 2011 Closed Session Minutes, be received;

And further, that the joint In Camera report from the Commissioners of Employee and Business Services and Health Services, dated January 6, 2011, titled “Labour relations and employee negotiations”, be received;

And further, that the recommendation contained within the confidential report related to item 10.2b listed on the January 27, 2011 Regional Council agenda be approved, and become public upon adoption;

And further, that the joint In Camera report from the Commissioner of Public Works and the Regional Solicitor, dated December 9, 2010, titled “Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board”, be deferred to the February 10, 2011, Regional Council meeting.

Carried 2011-82

See also Resolutions 2011-83 to 2011-86 inclusive


1. Approval of Minutes

a) January 13, 2011 Regional Council Closed Session Minutes

Received 2011-83

See also Resolution 2011-82


2. Staff Reports

a) Labour Relations and Employee Negotiations (Labour relations or employee negotiations)

Received 2011-84

See also Resolution 2011-82

b) Proposed Property Acquisition (A proposed or pending acquisition or disposition of land by the municipality or local board)

Moved by Councillor Sanderson,
Seconded by Councillor Moore;

That the Regional Municipality of Peel, as Purchaser, enter into an agreement with 2221472 Ontario Inc., as Vendor, for the purchase of the fee simple interest in lands being part of Block B, Plan 636, City of Brampton, The Regional Municipality of Peel, being more particularly described as Parts 1 and 2 on draft reference plan drawing number-20-10106-001 prepared by MMM Geomatics Ontario Limited;

And further, that the funds for the transaction be financed from Cost Centre 11-7800.

Carried 2011-85

See also Resolution 2011-82

c) Litigation or Potential Litigation, Including Matters before Administrative Tribunals, Affecting the Municipality or Local Board (Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board)

Deferred to the February 10, 2011 Regional Council meeting 2011-86

See also Resolution 2011-82


11. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL

Moved by Councillor Saito,
Seconded by Councillor Sanderson;

That By-law 12-2011 to confirm the proceedings of Regional Council at its meeting held on January 27, 2011, and to authorize the execution of documents in accordance with the Region's by-laws relating thereto, be given the required number of readings, taken as read, signed by the Regional Chair and the Deputy Regional Clerk, and the Corporate Seal be affixed thereto.

Carried 2011-87


12. ADJOURNMENT

The meeting adjourned at 11:27 a.m.


A. Macintyre
_________________________
Deputy Regional Clerk

E. Kolb
_________________________
Regional Chair